1Password Logins in OmniFocus

I always knew 1Password could export a login by dragging it to the desktop. However it took reader James W. to make the connection for me that I could put that link places other than the desktop, like in an OmniFocus note. To do so just click and drag.


This is really powerful. For instance, you could create a task with a list of sites you routinely change passwords on and set it out six months. When “the day” finally arrives, you can then get to all the logins from the OmniFocus note. It also works in OmniOutliner. Clever.


GeekDad on Paperless

In addition to providing a very kind review of Paperless, Jim Kelly at GeekDad interviewed me concerning Paperless and new workflows. The update is still on track. Everything is nearly ready to publish. I need to work out a few kinks and then it will be ready to roll. If you haven’t already, signing up for the Field Guide Newsletter is a really good idea.

Dropbox Two Factor Authentication

Two factor authentication requires a user to have two discreet pieces of secret data to access an account. For example a password and a secret code sent to your phone. Hacking a two-factor authentication requires the scoundrel to have both your password and your phone. It is increasingly important as we all embrace the cloud. Dropbox just announced its own support for two factor authentication and I’m already in. To get started, click the security setting for your account at the Dropbox web site. Strangely, I didn’t see an iOS application for two factor authentication. Instead, Dropbox sends me a text message with a six digit number.


Dropbox’s particular flavor of two-step verification kicks in whenever you log into the web site or attempt to add a new device. This really isn’t that intrusive and much more secure. If you use Dropbox, go do it now.

MPU 100: Awesome MPU Listeners

Want to hear the workflows of several smart MPU listeners (including physicians, academics, pilots, and more) AND some stories about my days as a Jungle Cruise skipper? Now is your chance.

Darth Vader and Son

My 10 year old daughter picked up this book and we couldn’t resist buying it. Author Jeffrey Brown records the frustration and joy that is parenthood as Darth attempts to raise young Luke. I’d like to say this is a book for kids but I’m pretty sure I got more pleasure out of it than any six-year-old could.

PDFpen for iPad Screencast

I’ve been working on a screencast about PDFpen for iPad for about a month. I started with the idea that it would be no more than 20 minutes. It ended up over 48 minutes. So much for that plan.

Either way, I’m really proud of it and if you’re looking for a way to deal with PDFs on your iPad, this is a good place to spend some time.

Apple Mail Send-From Trick

One of my favorite keyboard hacks was the ability to change the sending email address from OS X’s Mail.app without resorting to
the mouse or trackpad like some farm boy fresh off the turnip truck. This shortcut existed through Snow Leopard but disappeared with Lion. I’m happy to report it’s back in Mountain Lion.

Specifically, you create a keyboard shortcut for use in Mountain Lion’s Mail.app that fills in the sending email address of your choice. In order to create it, you need to use the exact syntax from the Mail.app and a handy keyboard shortcut. (I use Control + Command + Option + a corresponding key in the top row, Q-W-E-R.) Once you’ve set this up, you can quickly change the sending email address for any message you write in Mail.app with a keyboard combination. This screencast demonstrates.

Home Screens – Colleen Wainwright


Photo by Chris Glass

Today’s home screen post features the Internet’s very own Communicatrix, Colleen Wainwright. Colleen was our guest on the Mac Power Users episode 72. In addition to her amazing Internet accomplishments, Colleen is also my favorite person to eat tacos with. So Colleen, show us your home screens.

What are some of Your Favorite Apps?

First, a word about my outrageously crowded home screen: before I caved and upgraded to the 4S earlier this summer, I had far fewer apps on the home screen, and hardly any folders. With the retina display, suddenly those itty-bitty icons in the folders were legible, and, as with my actual, 3D living space (which is papered with sticky notes and index cards), I found a measure of relief from anxiety in being able to see all my stuff right there. There’s a lot more empty space on the next few screens, which I rarely find myself flipping over to. (The exception being the “social media” folder, which I moved very deliberately to the second screen, and should probably banish to fourth-screen Siberia.) 

Next, I am as susceptible to crushes on apps as I am to crushes on everything else—books, shows, art, people—so whimsy may have taken me elsewhere by the time this wings its way from my Mac to your (wonderful) website.

Finally, if it is not already abundantly evident, I am highly neurotic, so my stock response to this kind of question is usually, “I don’t know—what are yours? Should I get those? Are they better than mine? AM I DOING IT WRONG?!” As the man said, that way madness lies.

So with these disclaimers, my current-favorites:

Evernote had long been my go-to, desktop repository for information I might or might not use at a later date–a kind of cosmic, computer-based junk drawer. But this past year was one of heavy travel, and I came to appreciate what a great system it is on the iPhone for keeping handy copies of documents and information. It’s flexible, it syncs across all my devices, and with a little foresight, you can keep copies that are available offline.

Due is “just” a timer and reminder app, but it does these two things really well, plus it has a PIERCING alarm that’s audible from the deepest reverie, two rooms away. I currently have reminders set up for my weekly Internet sabbatical and estrogen-patch change (sexy!), and I have scads of timers set up. It may seem silly—how long can it take to set up a timer? But if you time a lot of different things, it’s helpful to have them pre-set, especially for Dreaded Tasks. Anything to reduce friction, right?

1-Bit Camera is great, simple fun. I’ve been playing with taking photos since I began working with  a photography association client, so I use all my photo apps a lot more. But when the image is stripped down to masses of black and white, I learn things about composition that take me longer to see with detailed color images. Or at least, I like to think I do.

GroceryIQ kind of sucks. But it’s best shopping app I’ve found to date, and it really helps avoid those repeat trips to the stores. Because of my Crohn’s disease and because I’m a cheapskate, I don’t dine out much, but I do a lot of grocery shopping. So, yeah. Janky-butt GroceryIQ.

I also use the native Mail and Music apps a lot, but I guess I’m kind of jaded about it, as I don’t even think of them as favorites. Poor, neglected, native apps–they never get any love!

Which app is your guilty pleasure?

I’m not much for games or drawing and music apps, but I am addicted to Facebook. This is why I keep it on the second screen, in a folder. In fact, I just took this opportunity to move it to the fourth (and last) screen. Take that, stupid Facebook!

What is the app you are still missing?

I would love something that tracked my car mileage automatically. I believe in some circles, this is called a “chauffeur”, and it also drives your car around for you, which would be awesome here in Los Angeles. But yeah, I’m horrible about writing down my mileage. It seems like such a pain in the moment, and then at tax time, I’m pulling my hair out (which is hard to do these days).

Also, I would love a great shopping list app without all the ads and crufty stuff, that would also act as a price book.

How many times a day do you use your iPhone/iPad?

I use my iPhone dozens of times per day, both at home and out & about. At home, more for phone/messaging, and away, more for podcasts and photos, but that thing gets a workout.

For someone who waited until HD to get her iPad, I’m surprised by how rarely I use it. It is great for practicing guitar. Evernote holds my songs, Guitar Tuner keeps things in tune, and I’m starting to use Virtuoso to learn my scales, and a kind of rudimentary understanding of music theory. 

I also love the hell out of Netflix on the iPad, or just lolling about on the bed and farting around on the web. At heart, I am a truly lazy being.

What is your favorite feature of the iPhone/iPad?

I cannot get over how portable they are. These are miracles we dreamed of back in the 1960s, come to life better than we could have imagined. To tell the truth, I’m still a little in awe of both of them. 

If you were in charge at Apple, what would you add or change?

Nothing. Which is but one of many reasons why I will never be in charge at Apple.

Anything else you’d like to share?

As much as I suspect that show-me-yer-rig features like these feed my predilection for fiddling, I also find them incredibly helpful, both for discovering new apps and uncovering better workflows. So I’m delighted to have been asked to participate, and I hope that some little something I’ve shared has been useful, or entertaining, or both. Thanks, David!

Thanks Colleen.