Mac Power Users 54: Q&A and 5by5

Mac Power Users Episode 54 is available for download. This episode focusses on some of the larger listener questions including:

  1. How to manage a major Mac upgrade 7 years in the making;
  2. Dealing with RSI through Ergonomics;
  3. Keynote with changes in iOS;
  4. Best battery practices;
  5. Privacy and dropbox.

We also announce that MPU is moving to the mighty 5by5 Network. This is a great move for the Mac Power Users. I’ll post more on this later.

You can download the show on iTunes here or on the web right here. If you haven’t already, why not subscribe?

Dear Alex, You’re Fired

With the release of Leopard, Apple added a great human sounding voice to Mac OS X, Alex. Alex was so much better than every other voice that had ever been on the Mac that it became the only voice I ever used, for years. I use the voice to read back text and, with some Automation, read Instapaper articles to me on my drive.

As great as Alex sounds, I’m really tired of his voice. Lion fixes this. There are several high quality voices for Mac OS X Lion, but you have to go fetch them.

Start out in system preferences and click Speech.

Next, tap the selection arrows next to Alex.

Lion just displays a few voices. The trick is clicking the customize button.

That opens the motherlode. There are a lot of voices to choose from. Scroll through the list and pick your favorites. There is a Play button to preview. The selected voices get downloaded through software update. Be warned, the files are big.

My new favorite is Fiona with her Scottish accent. (Aren’t all Americans secret anglophiles?) I haven’t updated my automator script yet but must admit I’m really looking forward to listening to Fiona read John Siracusa’s Lion review. My only regret is that they didn’t use the dulcet tones of my friend from Liverpool. So Alex, thank you for your loyal service. Now hit the bricks.

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A Few Points on the New Cat

Lion, the new Mac OS X operating system is available for download today. Hooray for us nerds! For the authoritative review, take a look at John Siracusa’s Tome.

Having used Lion for several months, here are some of my favorite parts.

FileVault X

Until today, FileVault was the ugly stepsister of the Mac OS X operating system. Nobody liked it and anybody with serious security concerns used other disk encryption options. I would have given it a different name since FileVault was such slug. Regardless, Mac OS X now ships with some real security teeth. It includes whole disk encryption, Time Machine disk encryption, remote wipe of your Mac, and sandboxing. So long PGP.

Better Laptop Backup

If you are using an external Time Machine disk with your laptop, the laptop now keeps track and local copies of Time Machine snapshots.

When you plug into the external drive, the laptop offloads the saved snapshot data. This way, if several days pass between backups, you don’t have gaps in your Time Machine data. Nifty.

Mission Control

Since I’m already a trackpad gesture convert, I was all over Mission Control. At this point it is second nature to me. I do wish there was a way to reorganize the order of the full-screen apps in Mission Control. I’ve tried every key combination I can think of and had no luck.

Also, I’ve developed a workflow for how I use non full-screen apps. I keep two desktop screens. The first one stays empty and all the remaining apps reside in screen 2. Flicking up with three fingers in screen 2 provides all of the apps in screen 2 along with all of the full-screen apps. Moreover, if I need to do some file management, screen 1 is always open. See the below screenshot.

There is a lot to like about Lion and a $30, I can’t imagine why you wouldn’t want to install it. If you’re going to make the upgrade, check out the Mac Power Users Ready for Lion podcast.

Work Awesome Podcast Appearance

Mike Vardy was nice enough to invite me on the Work Awesome podcast awhile back and it published this week. When I recorded it, I was starting to think more about the big and little touches I wrote about this week so you can hear my early thoughts on it if that blows your hair back. My favorite part was when I spent 5 minutes turning off my phone ringer. Ack.

Lion Apps

I’ve been running the Lion beta for months and, although I can’t talk about the details yet, I can say that in very little time we will all look at our key apps that don’t update to take advantage of Lion features critically. With auto-save and full screen modes you will have apps with Lion support and without it. It will be really clear which is which and those in the second category will, most likely, get left behind.

Juggling

In episode 23 of Back to Work, my friend Dan Benjamin argued it is not possible to do two things really well at the same time. Specifically, Dan explained that there simply aren’t enough hours in the day to seriously pursue two different big things. He used the example of starting an iOS app business while holding a day job. Dan made a good case that the attempt to do two things well results in you sucking at both.

Ouch.

I’m doing a lot of things at once. Am I torpedoing myself? Dan’s argument led to some soul searching about what I’ve been up to lately. I simultaneously agreed and disagreed with Dan throughout the show. At one point Merlin Mann used me as an example. I practice law by day and write technology by night. Dan explained that I didn’t count because I’m not a, “normal human.” That’s the one part that Dan got wrong. I’m very human and this stuff is really hard.

A Very Regular Human Indeed

I laugh when someone refers to me as a productivity guru. I am a mess. My mother chose well when she named me David. I spend my weekdays in the trenches with my clients against a seemingly endless stream of Goliaths. I spend my free time (the weeknights and weekends Dan was talking about) writing for MacSparky and podcasting with the Mac Power Users. Add to this my family, friends, and other social commitments and I quickly find I don’t have just two things. I have six or seven. That is my normal juggling routine. Now add to this the spinning chainsaw that is a 25 chapter book, due in just a little over a month, and you can see how I am well and truly screwed. Or at least it would seem. The thing is, right now I am having more fun than ever.

Saying No

Saying “no” is something I’ve only recently figured out but, like a religious convert, I’m exercising this particular muscle plenty. If you want to juggle, you have to learn to say no. Even jugglers have their limits. There are degrees of difficulty in saying no. Television and video games are the easy ones. The day I decided to stop responding to every MacSparky e-mail was a tough “no”. (I still read everything you send me.) It gets even harder when you turn down opportunities. In the past six months I’ve turned down some great opportunities including writing for some really smart people, sitting on an American Bar Association planning board, and expanding my career. I don’t have any regrets with any of those, but they weren’t easy. The real corker, however, is saying no to your family and friends. That is a fourth degree no. This stuff is hard.

The key to it all for me is balance. I try my very best to give the things and people I love attention and accept that it is not possible for me to be all things to all people at any one time. I’m also not too hard on myself. I do my best and try each day to get a little better.

Where Dan’s words ring true for me is this very month as I push to complete a book. It is this extra commitment with the obscene amounts of extra time it requires that I get Dan. Now things are nuts. The next month is going to requires me to say no to some things I’d rather not. It is a temporary thing and will pass soon enough. If every month was like this one, though, I’d fall apart, just as Dan predicts.

Big and Small Touches

Wouldn’t it be great though if I could constantly juggle all of this? If I could run a law practice, blog, podcast, speak, and write books and not go insane? That would make me awesome with my very own superpower. That, however, would also be bullshit.

Writing the book is my edge case. Normally I seem to get by just fine with the law practice and MacSparky. I think, for me at least, this juggling act isn’t a super power but instead a selfish thing. I really like everything I do right now and I’m addicted to the big and small touches.

Just looking at my law/MacSparky juggle, I see these two things scratching very different itches.

I became a lawyer because I enjoy helping people. Stop laughing. You’d be surprised how many lawyers find themselves in this profession for exactly the same reason. People come to me with some really big problems. My clients need help and I can make the difference between pulling out of a nose dive and making a big smoking hole in the ground. My work as a lawyer has a major impact on their lives. Those are my big touches

MacSparky, on the other hand, leads to many small touches. I get e-mails from people all over the world explaining how some little thing I posted or said made their lives better. I love those small touches. When the Mac at Work book shipped, I received an e-mail from a single mom who explained how she used a bunch of my workflows from the book to shorten her work day, saving her about 10 hours a week (500 hours a year) for more time with her daughter. When I wonder why I’m working so hard on this next book and saying “no” so often, that e-mail is why. Both the big and small touches that mean a lot for me.

Dan is Right

Despite all of the above yammering, Dan is right. You really can’t give two things everything. The trick in all of this is finding that tipping point when outside interests go from being simply a hobby or dabbling into the pedal-to-the-metal Next Big Thing. Recognizing that moment and having the guts to jump on it is key. That is what I think Dan was talking about and he is absolutely right. My only qualification is that this idea of just one thing shouldn’t prevent you from dabbling and hobbies. You never know where those things might lead. (I think Dan would agree with me on this.)

Since I’ve accepted Dan’s argument, I’m agreeing that if I did just law, or just wrote about technology, or just podcasted, I’d no doubt be able to commit more energy and be better at the one thing. However, I’m still not interested in picking just one. Maybe I’m too gutless to jump but I don’t think that is the case.

Emerging from this rabbit hole, I realize that at this point in my life, I couldn’t imagine myself giving up the big touches or the little touches. I’m not willing to jump on just one thing because I’m enjoying several things way too much. My life is more enriching now because of all the things I do. In other words, I intend to continue juggling.

Marked – Markdown Preview App by Brett Terpstra

When my friend Brett Terpstra told me he released an app, my immediate response was, “I’m in.” Brett has brought us some amazing donation-ware, including my beloved NValt. To be honest, I’d buy Brett’s new app just on principle. Marked (App Store Link) opens Markdown, MultiMarkdown, text, and HTML files and previews them as HTML documents. It watches the source document for changes and live updates. This means you just got live Markdown preview for any text editor for just 3 bucks and you are helping out a swell guy while you are at it. Go get it.

My Fancy-Pants Journal

This morning I listened to Back to Work, episode 23, where Merlin talked about notebooks and it reminded me of my fancy-pants journal.

I call it my fancy-pants journal because I remember buying it five years ago and how special I felt. I paid $30 for it. It has leather binding, gold (painted?) page edges, and artisan paper. This book is gorgeous. I got back to my office and promptly wrote my name in the cover with my very best script.

That was the end of it. The fancy-pants journal has been in my drawer for FIVE YEARS and I haven’t written a damn thing in it.

I’ve taken it out, clicked my pen, even scratched my head as I flip through the pages. (Did I mention they are artisan paper?) No matter how hard I try, I can’t bring myself to write in this “journal”.

In contrast, I have no respect whatsoever for my Field Notes pocket notebooks. I scratch ideas in them with terrible penmanship. I jam it in my pocket. I tear pages out (perforation or not). And when I’m done with them, I throw them in the trash, without ritual. So where does this leave me? I’m taking the fancy-pants “journal” home and giving it to my 9 year-old. Five years is enough.

Task Management and Your Calendar

In relation to my OmniFocus talks and screencasts, I often get questions and e-mails about how I incorporate my calendar events.

I don’t.

In my mind, calendar events and task items are two separate and distinct things. Put simply, tasks are things I need to do and calendar items are places I need to be. The only overlap is when I have tasks relating to a calendar event. For example, if I have a meeting with you tomorrow at 10 AM to finalize plans for a death ray we are building together, I will have some tasks in OmniFocus to prepare materials and designs in advance. (Since these items would need to be done before we met, they are excellent candidates for a due date.)

In contrast, if I have an appointment with my optometrist to get fitted for a monocle, there are no related tasks and it would not appear anywhere in OmniFocus.

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