Macworld Hulabaloo

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Wow! The Mac blogosphere experienced 5 alarm fire today when Apple announced that January 2009 will be the last time it participates in Macworld and Steve won’t be giving this year’s keynote, Phil Schuller will. Apple explains that the significant cost of its participation (probably in the millions) just is not a wise investment. Hmmmm. I find that one a little hard to swallow from a company that reports quarterly profits with the word billion. (that is nine zeros.) The other common explanation, that Apple doesn’t want to be tied to IDG’s schedule and forced to make major product releases after the holidays, makes a lot more sense.
My reaction to this news is mixed. On one level, I’m disappointed. If you’ve ever been to Macworld, the huge Apple booth is imposing and lends a certain level of credibility to the event. On the other hand, last year I was at Macworld 3 days and spent about 30 minutes total in the Apple booth.
For every attendee, Macworld is a different experience. Some people arrive to find distributors for their new iPod cases, some people go to develop valuable business relationships. The parts I enjoy most are connecting with new and old friends and and finding great new Macintosh software and hardware to share with the macsparky faithful.
So, on its surface, Apple’s 2010 pullout really doesn’t affect my experience. If this pullout turns into a slow death spiral for future Macworld expos, that would be tragic. The annual east coast Macworld died shortly after Apple pulled out. Nevertheless, I have hope for Macworld. It is just such a different experience than any other trade show I’ve ever attended. There is a spirit camaraderie and I’d hate to see that end.

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The Leopard 10.5.6 Update

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Yesterday Apple released the next major update for OS X Leopard, 10.5.6. I’ve installed it on both of my Macs and had no troubles. In addition to security updates and bug fixes, this release significantly speeds up the process of MobileMe syncing. I now get appointments on my phone about a minute after than putting them in iCal. To be honest, the delay before (about 30 minutes) didn’t really bother me. Rob Griffiths gave an in-depth review of the changes over at Macworld. He even dug into the install file to find changes Apple didn’t mention in its release notes.

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WriteRoom Review

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Perhaps the single biggest obstacle to writing on a computer is distraction. Think about it. Back when you used a pencil and paper or a typewriter, those devices didn’t have the ability to instantly deliver mail to you, serve up a news feed, play games, check scores, or twitter your friends.
So the one thing our old technology had over the new stuff is that when we used them, we had no choice but to actually write. This is where WriteRoom comes in. Hog Bay Software’s WriteRoom is a word processor that excels at one thing, distraction free writing. When you start up WriteRoom and put it in to distraction free mode, your Mac magically turns into an Apple II. You see nothing but a black screen and green text. There is not tempting menu bar, Safari window, or anything else to distract you. Just the words and the screen.

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There aren’t many features in WriteRoom and that is a selling point. This developer is not looking for users who buy software based on a “check the box” mentality. There is a limited amount of formatting available and that is about it. You are not going to find yourself tweaking the page settings, setting margins, and getting your fonts “just right.” You are, once again, confronted with words on a black screen. I found this liberating. It reminded me of how I sometimes need the TV off before explaining something to my children. It just brings an instant focus.
While the application is sparse on features, it is well thought out. For instance, it advances the screen at the middle allowing you to see the text below and not forcing you to always stare at the bottom. What little interaction there is with the screen is hidden. If you put your mouse on the top of the screen, you can see the menu bar. On the bottom, you see a word count and on the right is a scrollbar. Even the cursor is old school with the block in lieu of the blinking line that all modern word processors use.
In the settings you can change the system font and even turn on opacity for the background but that seems to defeat the point. If you are going to use WriteRoom, keep it sparse and get something done.

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Under Tiger, WriteRoom has a plug-in that allows you to integrate with other applications. For instance, you can write and edit your mail messages in WriteRoom for sending in Apple Mail. The plug-in, however, doesn’t work in Leopard. Instead, the developer made their own, open source, separate application that allows you to open text in an external editor such as WriteRoom. The application, QuickCursor, is activated through a menu bar icon and this isn’t as convenient as a plug-in. On my MacBook Air, the menu bar icon doesn’t even show when I run Mail because of limited menu bar space.

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As a word processor, WriteRoom is snappy and does not get in your way. I’ve been using it nearly exclusively for 3 weeks and not had any bugs, crashes, or problems with it. WriteRoom is a one trick pony but boy does it do that trick well. The question is whether it is worth the $25 license fee. I think that depends on the user. If your primary goal is distraction free writing above all else, WriteRoom is the answer. Likewise if you have another word processor like Pages or Word and you want something to write the rough text in, it just may work. The $40 Scrivener gives you a lot more features and a no-distraction mode for just $15 more. It is, however, more complex than WriteRoom and some people don’t like that. If I had to choose just one, it would be Scrivener. However, when you consider that you can buy both Scrivener and WriteRoom for a fraction of the price of Microsoft Word, you may find you want both applications. If the developer can get the Tiger plug-in working in Leopard, it would be a much easier decision. Regardless, for distraction free writing, WriteRoom has no equal. You can download a trial copy of WriteRoom from www.hogbaysoftware.com.
You can listen to this review on the MacReviewCast episode #190.

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The 3 Dimensional Desktop

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I don’t normally comment on Apple patent filings. I’m a lawyer after all and I appreciate that companies file for patents all of the time, very few of which ever see the light of day. AppleInsider ran an article today however that caught my attention. Apple has filed for a patent on a three dimensional desktop. Imagine throwing stacks, the desktop, and the time machine view into a blender and pressing “mulch”. You’d get something that looks like the above.
I actually find this patent both intriguing and very possible with existing technology, especially with the racy graphics cards Apple is shipping in all new laptops. In order for this to work, I think it would be best as a mode you can activate, just like Expose and Spaces. I wouldn’t want it present all the time but it sure could come in handy when needed. Maybe this will be the often denied Snow Leopard eye candy. What do you think?

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Free Apple Mail Christmas Stationary

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Every year I send out several holiday greeting electronically.
iPresentee, the developer of add-ons for Apple’s iWork and iLife applications, just released some excellent free Christmas Mail Stationery templates to be used with Apple’s Mail software. New Mail Stationery package includes ten templates: Santa Claus Letter, New Year’s Day, Christmas Wreath, Merry Christmas, Gift, Snowman, Christmas Letter, Christmas Socks, Santa Claus and Christmas Tree. Check it out.

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Happy Birthday to the Computer Mouse

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Today is the 40th birthday of the computer mouse. There is an excellent story (and video) on the first mouse right here.
So Happy Birthday to my mouse. Over the years I must admit I’ve taken you for granted. I’ve let your batteries run dry, I’ve dropped you on the floor, and I’ve watched you get abused with remarkably poor design (exhibit A below). I’ve even tried to banish you into obsolescence with a continuous onslaught of trackballs, trackpads, tablets, and even lowly keyboard shortcuts yet you continue to faithfully serve me as a master with an endless supply of cheese. Happy Birthday Friend!

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OmniFocus Tips – The Omniscient Start Date

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I’ve been promising an OmniFocus screencast for some time but it seems the world is conspiring against me lately. Nevertheless, I thought I would share one of my most valuable tips, the effective use of start dates.
If you’re like me, you have a lot of tasks in your database. One of the primary goals of task management is to actually get things done and not be paralyzed with fear when you see a list of 784 items. The trick is to make OmniFocus only give you the tasks you want to see at that moment. In addition to using contexts, another way to accomplish this is through the effective use of the “start date” field. For instance, if you have a particular project for work that you want to start on Wednesday, the start date for the related tasks should be Wednesday. You do not want those items appearing on your task list on Monday or Tuesday. I have some tasks that are not scheduled to begin for over a year. I was reminded of this yesterday when OmniFocus told me it was time to sort out the Christmas card list.
Every morning I do a sort of triage to my task list. Several items appear that weren’t there yesterday. I look at them and realistically determine which of those will get accomplished today. Those that won’t, get rescheduled to appropriate new start date. It’s not that I’m deleting these tasks, I’m rescheduling them. They will appear again and will get done.
OmniFocus makes this very easy. You simply tab over to the start date field and type in a new date. You can also mouse over the calendar and enter the date that way. By far the most efficient and nerdy way to do this is through OmniFocus’s intelligent date system. For instance, if the start date lists as December 8, 2008 and I type in the field “2d”, OmniFocus will automate reschedule it for 2 days, December 10, 2008. If I type “Wed” in the field, it would do the same. You can even combine these. If you type”3w Sat”, it will reschedule the event for three weeks from Saturday. I find it extremely useful and I am quickly able to parse through my task list to show only those events I need to work on today.
If you really want to go nuts, you can also use times in your start date field. If I’ve already blocked time out to do a specific project in the afternoon for instance, I will set the start time to coincide. That way my task list during the morning is not stuffed with items I do not currently need. I also do this for home related tasks. As an example, tomorrow someone’s coming to work on my home and I need to prepare. When I made the appointment last week, I set a task for today. When that task appeared this morning, I promptly rescheduled it to 7 p.m. It will show up tonight but I don’t have to look at it all day. If I were a bit smarter, I would have scheduled the task to “mon 7pm” and then I wouldn’t have seen it this morning. Using this technique, I am able to keep my task list to a manageable and appropriate size. Once I finish the triage in the morning, I click over to context mode and then I’m off to the races for the rest of the day. By the end of the day I’ve either finished everything on the list or advanced it to a new appropriate start date.
I know GTD purists would argue that in doing this, I’m tying my hands behind my back. Specifically, GTD canon holds that if you have free time, you should be able to pull up all of your outstanding phone call tasks and work through them quickly. For me, this just doesn’t happen very often. I think more in terms of specific projects I want to focus on and I’m such a terrible multitasker that jumping around quite often leads to misery. However, if I do find myself with free time, like I did a few weeks ago when the Internet went down to my office, it is a simple matter in OmniFocus to change your filter to show all tasks “remaining” instead of just those “available” and I can see all of my telephone calls.

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So MacSparky Nation, are these productivity posts helpful? Every time I post one I get several complementary e-mails from readers and several not-so-complementary e-mails from people threatening to unsubscribe because I’ve gone off the Mac-centric focus of the site. Let me know.

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Clips Review

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This week I’m looking at a clipboard enhancement, Clips, from Conceited Software. Do you constantly find yourself moving bits of text and pictures between different applications? I do. Because I do so much writing it is often simple text and I’ve found the free utility Jumpcut completely adequate for this purpose. Clips, however, goes way beyond keeping a list of recently copied text snippets. So the question becomes whether additional functionality would be useful?
Once you install Clips, it will silently begin keeping track of everything you add to your clipboard. It then categorizes and tracks those clips for future reference. For instance, Clips remembers which application you were in when you cut or copied. So if I want to see all the clippings I made in Safari or my word processor, it is simply a matter of clicking the application in the Clips browser. If you use Leopard Spaces, it even tracks which space your clippings were made in.

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You can then search through your collection of clips easily with the live search. You can also create your own custom clipboards. I have one for MacSparky that includes some frequently used graphic and text assets. It even has a feature called “smart clipboards” that works very similar to smart rules in the Finder or iTunes. For instance, I made a smart clipboard that collects all clippings I’ve taken out of Safari more than five times.

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If you have clippings you use frequently, you can assign text snippets or key combinations. When you type in a certain text string, Clips will drop in the assigned link, picture, or text string. While TextExpander still reigns supreme for text snippets, this feature is useful for other assets.
Once you have found your clipboard Nirvana, you can share your clipboards between multiple Macs. This is nice if you have multiple users or Macs. While it doesn’t support MobileMe Syncing, that would be nice.
For me, the most confusing part of Clips was the first time I loaded it. The application includes three separate interfaces. It has a Dashboardesque “Clips Board” which explodes onto your screen like the Dashboard. It also has a clips panel and clips organizer that works nearly identical to the Finder. There are also keyboard shortcuts and hot corners. My first reaction was, “Cheese and crackers! Clips just took over my Mac.” It actually took me a little fiddling to realize that all of these interfaces give you similar information in different ways. In essence, the developer is giving the user the choice of figuring out what works best. Once I realized that, I tuned the interfaces to my liking and turned off several of the key combinations and hot corners and things have worked just swell since then.
I was skeptical when I first started kicking the tires on Clips. I have been very pleased with my free Jumpcut and wasn’t sure that I had any use for these fancy bells and whistles. Sadly, however, Clips has spoiled me and I will forever look at Jumpcut a little jaded. A Clips license will run £19.50. With the current exchange rate that brings the price up to nearly $29. While the application is very useful, that is a lot of money for a clipboard enhancement. Thankfully, the developer does offer a free trial period and I would recommend giving it a spin before buying. You can find it at www.conceitedsoftware.com.
You can listen to this review on Surfbit’s MacReviewCast #189.

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The LaunchBar/Quicksilver Shuffle

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I noticed today that LaunchBar has released a beta of their new version 5. I’ve tried LaunchBar a few times in the past but I always seem back with my beloved Quicksilver. Tonight I loaded LaunchBar yet again. I’ll be using it for the next month and reporting back. If you are a LaunchBar power user, sound off in the comments or send me a note. I’d love to hear your tips.

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The Macalope Weighs In About the the Virus Support Note

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Once again, the Macalope nails it.
On the passive/aggressive scale, Krebs’s blog post [initially identifying the Apple virus support article] is like your Aunt Edna wondering aloud at the dinner table why you’re having a glass of wine when you’re always on Uncle Larry for his alcoholism.
Apple’s response wasn’t much healthier emotionally, though. They pulled the note.
That’s kind of like glaring at Aunt Edna and pouring the glass of wine out on the floor.
Ach, see, now it’s awkward.

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