Even Geeky Mac Guys Can Screw Up Backups

Crashed pictures.jpg

So today was Palm Sunday and my daughter sang in the church choir. It was a sunny day here in Orange County and I got some great photos not only of my daughter but also some of the gardens. So I was merrily cropping, tweaking, and rating while doing about seven other things on my MacBook Pro and managed to grind Aperture to a grinding halt.
I don’t know how I did it. I don’t know if it was Aperture or me, but the whole process cratered. I restarted and my Aperture library was completely torched. I could see pictures but not move them or use them. Moreover, the newest ones were garbled beyond all recognition. To add insult to injury, I had already wiped the memory card. After monkeying with it for an hour I finally surrendered and reloaded the last night’s version of the Aperture library (Thank you TimeCapsule) and everything is right but this morning’s pictures are gone. Don’t you just hate that feeling when you realize you’ve lost irreplaceable data? You’ll just have to trust me that they were fantastic pictures. In fact, now that they are gone I am already remembering them as much better than they actually were.
Anyway, I have to admit this is the first time in years that I lost something I hadn’t backed up. Just goes to show you can never be too careful on these things. For now on, the memory card does not get erased until the RAW photos are in two places. Live and learn.

Continue reading

Screencast #11 – iTunes Smartplaylist

itunes-icon.png
macsparky_180x180.jpg

After a bit of a hiatus, I’ve got the screencast train rolling again. I rebuilt the opening graphics, moved the hosting to libsyn, and I’m now publishing in Apple TV format. Finally, I’ve been able to ramp up the production values a bit with ScreenFlow.
This short screencast walks you through the process of setting up a smart playlist in iTunes that will allow you to sync 50 of your favorite songs to your iPod that you haven’t listened to in the last month. The smart playlist automatically updates itself so every time you plug in, you get new music.
You can get it through iTunes or right here.

Continue reading

Review – MacBook Air

Macbook Air.jpg

The MacBook Air has now been in the wild for a few months and reviewed by just about every major technology journalist and pundit.  So as I sit down to write this review I wonder what I could possibly add to the discussion.  Maybe the answer is some perspective by someone who actually paid for it and has been using it, not for review purposes, but as a tool to get through my day.
Lets start with a few well-trodden points. I doubt there is any computer on the market that gives you less bang for the buck than the MacBook Air.  For $1,800 you get 1.6 Ghz, 80 MB drive, and a single USB port.  This is the least powerful laptop in the entire Apple lineup.  In other words, if you choose your computer from a spreadsheet of features, move along, this is not computer you’re looking for.  So is it overpriced and underpowered?  I think that is a much more relative question than it initially appears.
So what is the point then of the MacBook Air? My answer to that question starts with my penmanship. Very few people have seen my handwriting for a reason.  It’s terrible.  I type everything.  I’ve typed everything since the first time I sat down at a Radio Shack Color computer in 1981.  Add to this the fact that I write a lot.  Finally, throw into this melting pot of consumerism the fact that I am frequently not at my desk.  I have a knack for getting stuck in places like offices, courthouses, airplanes, and hotels just to name a few.  As much as I love my 17″ MacBook Pro, it is not the easiest device to bring into these locations.  It requires a separate bag and it is heavy. Likewise, I use a computer in most meetings I attend.  Again while the 17″ MacBook Pro truly is a desktop replacement, it also creates something akin to the Berlin Wall between me and the person at the other side of the table.  I’ve always been aware of these shortcomings at a certain level but never really prepared to do much about them.  I’ve never owned more than one computer at a time.
This is what Apple does.  They figure out things like this and fill a need. My initial reaction to the MacBook Air was “sexy … but too expensive” That initial impression was based on looking at the feature list and not the utility. Then I started reading the reviews (Curse you John Gruber!) and thinking about the Berlin Wall and my inability easily carry my MacBook Pro on my travels. Well we all know how the story ends. I spent more money than I probably should have and now find myself for the first time ever having two computers I can call my own.
So how am I using this device? For me it is the perfect writer’s machine. A comfortable keyboard, a fantastic screen, and plenty of horsepower to drive things like Scrivener, Word, and the Omni Applications. For that purpose the MacBook Air is ideal. It goes just about anywhere and gives me access to my favorite applications in no time at all.
Knowing its limitations and its advantages, I’m finding it very useful. It fits in my briefcase along with the other detritus I tend to carry around and presents me with near instant access to my files with just a flip of the lid. Add to that other common computer applications like email, browsing, and Keynote and I have everything I need to perform about 70% of what I do at a computer on me at all times.
As a lawyer, I often find myself at the mercy of guys who wear black robes and don’t necessarily care about my inconvenience. As a case in point, I was attending a hearing this week where the Judge suddenly stopped me and explained he had a luncheon and would be back in “around two hours”. With the benefit of this tiny waffle computer in my bag those two hours were not lost. I got myself OmniFocused, returned email, and wrote a contract. So that is fine and dandy you say but couldn’t I have done that on a MacBook and saved myself a lot of money? Well to be honest, yes. But while I’m on the subject of honesty I don’t know if I would be carrying a MacBook at all times in my bag. You can not understate how thin this computer is. If you haven’t got your hands on one, you should. Or perhaps you shouldn’t.
It is engineered like no computer I have ever seen. The profile looks a lot more like something you should attach to to the wing of an airplane rather than use while sitting inside it. Beauty has its costs though. The sole usb port drops down on a self enclosed flap. It kind of reminds me of the door to the Bat Cave. My concern though is that you have to wriggle the usb cord to pull it out and over time that little flap is going to take a beating. Likewise, my friend Allison Sherridan points out that the MagSafe adapter is different from all other Apple laptops. Instead of plugging straight in, it runs up the side of the computer. This is because of that slick airfoil-like profile. The problem is, that from some angles, it doesn’t pop out as easily as the standard MagSafe adapter. In that case, the MacBook Air could actually end up taking flight.
So I told you about how 70 percent of my computing is handled with the MacBook Air. Unfortunately for the other 30 percent, it is completely inadequate. This is not a machine to produce video or music production. It is really not fair comparing the performance issues to my MacBook Pro. The MacBook Air has a slower processor, a slower hard drive, and less RAM. Regardless, I generally find the biggest interruption to my writing process is not missing clock cycles but instead misfiring brain synapsis. Apparently my brain doesn’t always keep up with 1.6 ghz.
I did, however, push Air a bit with my photo rig. I’ve got Aperture and Photoshop installed and while they aren’t as snappy as on my MacBook Pro, it is viable. Another issue with photo editing is I have to keep my library on an external USB drive so there is one more cause for a slowdown. I wouldn’t want it as my only photo machine but in a pinch, it will work. I’m planning on taking it on vacation with me and leaving the MacBook Pro home.
Speaking of the drive, I have strangely not had any problem living with an 80 gigabyte drive. As I write this, I’ve used 40 gigabytes and have 33 remaining. I’m sure I’ll find a use for that additional space but I already have everything I need for what I do on the MacBook Air.
I toyed with the AirDisk function but it was too slow for me. It was going to take hours to install iWork. Instead I pulled a very old USB external DVD drive out of mothballs. This was purchased for a PC several years ago but the MacBook Air recognized it with no difficulty.
In summary, I am loving my new Mac. It is so thin. I can take it anywhere that I can take a pad of paper. As a result, it is often close by and suddenly “dead time” is becoming “productive time”.

Continue reading

Syncing Data on Multiple Macs

Sync Madness.jpg

So I suddenly find myself using two different Macs. I’ve worked on different computers before but never had two as primarily my workstations. As a result, I’m trying to figure out the best way to keep my data all synced up. This problem is made a bit easier by the fact that the MacBook Air gets used almost exclusively for writing, email, and a few other applications I use for work. As such, I don’t need to sync iTunes data, movie files, and other things that eat bandwidth like candy. The system does, however require that it be reliable, easy, and not ever lose anything. One Scrivener file could have several days worth of work in it. I can not “accidently” sync it out of existence. So as I research this issue I see three viable alternatives:

iDisk

This was actually recommended to me by a friend. I already keep a local copy of my iDisk. This really should be enough. It is always syncing to the .Mac server and when I move from one machine to the other, everything should be there. An advantage of this system is its ease. There are no extra steps required. It is seamless. My concern with this approach is the possibility of something funny at .Mac “syncing” the local copy to zero or (even more likely) a prior version of a file from the other machine. Now I know this is not supposed to happen. However that is not good enough. I can’t have it happen ever. Another concern with this approach is TimeMachine. I know TimeMachine does make a copy of the local iDisk but it is a sparse image and digging an old file out of it is not exactly the simple process I currently enjoy with TimeMachine.

Flash Drive

I have a flash drive on my keychain. I was advised by one Apple Genius friend how he much prefers keeping files between two Macs on a thumb drive instead of iDisk because he doesn’t like the performance hit. I don’t find the performance problem with iDisk to be much of an issue. I also worry again about security. It would be so easy to lose a thumb drive. Granted there would be a local copy on the last machine the file got used on but it still seems a bit klugey. You have to think about what files to copy over every time you sync and I will inevitably forget one or two (or five or six).

Local + iDisk

As a compromise, my current process is to keep documents in the documents folder like I always did. I add a few steps however. I run Chronosync whenever I’m leaving or starting a machine. The Chronosync file is called “iDisk” and compares the current iDisk image with select folders in my Documents folder. It then updates the iDisk with those files. In addition to word processing files, it also syncs over to the iDisk a copy of my OmniFocus database. I then move to the other machine and let iDisk pull down the new files, run ChronoSync again and I’m good to go. This system involves a few more steps but seems more secure (so long as Chronosync doesn’t torch me) and gives me actual TimeMachine backups for the data.
I’m new to all of this “two Macs” business and would love to hear how other people are doing it. Leave a comment or drop me an email.

Continue reading

Selecting Text with the OS X Keyboard

iMac_Keyboard_Small.jpg

I recently had a switcher friend ask me about selecting and moving around in text in OS X. It occurred to me that there are probably a lot of new Mac users abusing their arrows keys as a result of not knowing how to select text so here is a quick review.

Moving by the letter …

Arrow Keys

Selecting one letter at a time …

Shift + Arrow Keys

Moving one word at a time …

Option + Arrow Keys (right and left)

Selecting one word at a time …

Shift + Option + Arrow Keys (right and left)

Moving one paragraph at a time …

Option + Arrow Keys (up and down)

Selecting one paragraph at a time …

Shift + Option + Arrow Keys (up and down)

Move to Top or Bottom …

Command + Arrow (up and down)

Select to Top or Bottom …

Shift + Command + Arrow (up and down)

Move to Front/End of Line …

Command + Arrow (right and left)

Select to Front/End of Line …

Shift + Command + Arrow (right and left)
Did I miss anything?

Continue reading

Typical Mac User Podcast

Victor.jpg

I did my bit with Victor Cajiao tonight on the Typical Mac User podcast and had a great time. I was very pleased to see several folks in the chat who routinely participate on the blog. Thanks everyone. If you weren’t able to join in you can get the audio from the Typical Mac User Podcast Live feed at the iTunes store or the subscribe button on Victor’s page right here.

Continue reading

Time is Running Out for BusySync Deal

busysync2.0.png

I’ve been using the BusySync 2.0 beta for some time now and find it very well put together. I reviewed it here. The Google Sync is seamless and I haven’t had any errors. This application has entirely replaced Spanning Sync for me.
I’m told the official 2.0 release date is toward the end of this month so if you are thinking about making the jump, try the beta now. If you are sold, buy it before the 2.0 final release and you can get the old price of $19.95. It is going up to $24.95 when the new version comes out.

Continue reading

FotoMagico Rides Again

FotoMagico.png

My receptionist got married yesterday and somehow I got recruited to do the slideshow. FotoMagico makes it so easy. You literally drop the pictures in and the “Ken Burns” effect is done for you. This used to take me a lot of time in iMovie. I don’t really care much for the way it incorporates music. It should automatically adjust the slide length to match the song length but for assembling the pictures it makes it too east.
I had the slideshow done when I showed up for the wedding but I did drop in one picture of them at the alter at the end and that one got a lot of response from the guests. The funniest part was the “official” photographer (who also drives a Mac) practically assaulted me and wanted to know the name of “that program.”

Continue reading

Review – Time Capsule

time Capsule 2.jpg

I have been interested in the Time Capsule since it was announced at Macworld. I backup four computers in my home and 3 of the 4 drives kept at my home are over three years old. So I’ve been thinking it was time to replace a few of them and I’ve also been obsessing over getting my “N” speed hardware operating at “N” speed with a separate router and leaving the old router for the “G” devices on my network. So there I was thinking I’d buy some hard drives and a new router after the new year and Apple shows up with the Time Capsule. It seemed the perfect fit.
After looking at the cost of a large hard drive and a new router, I figured it would cost just slightly more to get the Apple device and I decided the premium would probably be worth it for ease of use and (yes) the aesthetic. Has anyone looked at most “N” routers? They have antennas sticking out at all sort of angles and look like a bad prop from Robbie the Robot.
I received the Time Capsule monday. As usual, Apple’s packaging is superb. Included in the box you get the Time Capsule, the power cord, and a package with the disc and some manuals. Unlike every other router I’ve ever bought, it did not include a short length of Ethernet cable. This really isn’t an issue for me since I already had the necessary cables but should be noted.
The disc included a new Time Capsule friendly version of the Airport Utility. In addition to adding specific support to the onboard drive, it also seems a bit more intelligent as to the set up help. I actually set up the Time Capsule on manual mode since I knew I wanted the 5ghz “N” radio operating and I figured it would be faster to do this myself. When I hooked up my older Airport to set the “G” network, the new software gave me a nice little pop up that said something like “Aha, I see you have another router plugged in. What would you like to do with it?” I clicked the “Bridge Mode” button and set the radio to “G” and I was done. I didn’t run a clock but the total set up time was less than 10 minutes.
Likewise, setting up the Time Machine backup was equally painless. I started with my wife’s MacBook that has about 75 gig of infrequently backed up data. I just told it to start and told her not to close the lid on her computer. When I got home for dinner it had already finished. I made a few small files and forced a backup that took under 30 seconds. I found that from about 15 feet, the wireless backup speed was about 10 gigs an hour. So far, I have 2 of the 3 computers getting backed up on the Time Capsule all done. My MacBook Pro, however, has been more of a challenge.
My MacBook Pro has about 170 gigs of data on it. I set it to do a wireless backup overnight. I knew it wouldn’t finish but I figured it could be done over two nights. It got nearly halfway the first night. I then “stopped” the backup and took it to the office. The second night I resumed the backup but when I woke up the next day things were wonky. It showed the status but didn’t seem to pick up on the 70 gigs backed up the night before. Anyway, the next night I tried to resume it and Time Machine gave me the “Preparing” bar for about 2 hours. According to the web, it was trying to sort itself out but I got impatient so I just hooked it up to the ethernet cable directly to the Time Capsule and told it to start over. Using the ethernet cable it uploads 10 gigs in about 45 minutes. It really isn’t much faster than over the air. Since this machine follows me out the door every day (and I leave pretty early), I decided to hold off on making the first backup of it until the weekend. Hopefully doing it one session will solve the problem.
So two of the three machines that need to be backed up on this drive are working fine. Other than the difficulty getting the first sync on my big MacBook Pro, everything seems peachy. The incremental backups don’t seem to noticeably slow things down (granted none of them are very big) and it provides that seamless wireless Time Machine I was hoping for. I’m not even sure if my wife, who has little interest in these things, is aware that her MacBook is backing up every hour.
My friend Victor Cajiao over at the Typical Mac User made an interesting postC questioning whether or not it really is a “server grade” hard drive. I guess time will tell on that issue but for now I’m pleased to have an easy solution. Interestingly, you can even mount an external USB drive to the Time Capsule and run your Time Machine off that. This of course begs the question of why this can’t be done with an Airport Extreme. So far Apple has been mum but at some point, someone is going to have to explain that.
There are some very sophisticated backup systems out there with varying degrees of complexity. I think the Time Capsule is a great device for laptop owners who want a routine Time Machine backup and simple set-up. In that regard, Time Capsule hits the mark. You can purchase a 500gb Time Capsule for $299 or a 1TB Time Capsule for $499 directly from Apple.

Continue reading