Since Mozy has now released a beta of its Mac client I am giving it a try. I will probably end up reviewing it for Tim. My initial impressions are a well designed interface but very slow. I don’t mean kind of slow. I mean REALLY slow. Stay tuned.
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One of joys of being a switcher is getting to know Apple’s remarkable suite of built in software. After spending 20 years of scraping bloatware off PC computers it is quite a paradigm shift to find that not only am I keeping the built in Apple applications, I’m actually using them.
This of course includes Apple Mail. Like everyone else, I have too many email accounts. Apple Mail handles these accounts like a champ. I’m not, however, one of those guys that use my Email inbox as a “to-do” list. I like to keep it empty and my mail nicely filed. Unfortunately, between taking care of clients, volunteering in the community, helping my wife with her business, my new-found friends in the Mac community and several other commitments, it quickly became obvious to me that I needed to get better organized with the daily piles of email.
Enter MailTags
MailTags 2.0 is developed by Indev and can be found at http://www.indev.ca/MailTags.html. It is an add-on application for Apple Mail that shows up under the preferences window of Apple Mail.
Picture – MailTag Preference.png
The official release is version 1.2. This review is of Release Candidate 1 of version 2.0 which includes a great deal more functionality. The key to MailTags is, well, Tags. Like so many enlightened Mac applications this allows you to give an item multiple searchable labels. For example, I’m getting ready to spend a few afternoons in my daughter’s 5th grade class explaining how the judicial system works and helping them in their own mock trial (Did Humpty Dumpty fall because of an accident? Or was it Murder?) So with this project I’ve got a series of emails from the bar association, a friendly attorney, and my daughter’s teacher. I’m tagging these emails as “Humpty Dumpty”. But I’m also tagging some of them as “School”, “Bar”, “Legal”, and “Samantha” depending on source and context. Using MailTags (or spotlight) I can easily search out this collection or any portion of it. Put simply MailTags brings order out of the chaos that is my email archives.
Version 2.0 adds IMAP functionality with a special header or in clear text format so that any IMAP client can read and interpret the tags. Not only does this allow you to keep your tags for your various IMAP clients, it also allows you to search with Spotlight and send the tags with your outgoing mail. The program even detects when you change your tags and automatically updates it among your several clients. So with this update MailTags jumps off your local computer and into all of your IMAP mail applications.
In addition to the IMAP upgrade, version 2.0 makes several “workflow” improvements. Emails can be a launching pad for projects and you can create task list items and iCal events. For instance, when I received the email from my daughter’s teacher confirming the date of the Humpty Dumpty trial, I was able to create an iCal to-do item to write a keynote presentation and create an iCal calendar event for the presentation straight from the MailTags pane. This really ramps up the productivity and assures I won’t forget to do it later. As somebody who is constantly setting appointments and task list items from my email, this feature is worth the price of admission alone.
Speaking of the price of admission MailTags will cost $29.95 once version 2.0 is formally released which, from reading the web site, seems to be just about any day. In the meantime, while it remains in public beta, you can purchase a registration code for $25. Whether its $25 or $30, it is a good value in my opinion and I already bought my license.
Speed Things Up with Mail Act-On
Indev has a companion plug-in called “Act-On” . Indev accurately calls this program “inbox triage”. Act-On allows you to trigger Apple Mail rules with keystrokes. This allows me to quickly work through my in-box moving email to its appropriate archive. Act-On is open source but donations are requested.
I am also using this product. I have created several archive mailboxes in Apple Mail. They include subjects such as Business, Friends, Family, Legal and Mac related. I also have folders for mail that requires a more detailed response. That is it. With MailTags I don’t need complicated nested subfolders. With Act-On I’ve made a series of shortcuts that allow me, with 2 keystrokes, to file each email in its proper archive. The Act-On shortcuts are ridiculously easy to program, even for a non-programming arts major such as myself. I even put in a pleasant little “ding” when it completes each action which gives me a very satisfactory, yet somewhat irrational, smile.
Using these two programs I have a new, streamlined, way of taming my inbox. I read it, tag it, make to-do’s or calendar entries, and mark it for further reply or archive it with just a few keystrokes. Just like that. “Ding”. MailTags and Act-On supercharges Apple Mail. If you are having a daily battle with your inbox and can’t find anything a month later, I definitely recommend giving these programs a spin.
One last plug I’d like to put in for Apple Mail power users is an excellent website, Hawkwings. This is a site devoted solely to getting the most out of Apple Mail and really well done. If you are interested in more mail power tips, you should definitely take a look.
Quicksilver is one of those programs that doesn’t wow you until you’ve been using it a month. Then it knocks you off your socks. Its a launcher, but much more. It can pull up iTunes playlists, it can compress files, it can move files, eject discs. I really didn’t appreciate how great this program is until I started watching some of the online videos so go check them out!
Lifehacker Quicksilver Videos Extravaganza
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One problem that continued to pester me is one that is near and dear to the heart of all attorneys, the calendar. My office uses a PC Network with a specialized legal application called “Timematters”. Timematters is a PC only application and one of the things it does well is sync with my Treo 650. This way my secretary and staff is entering contacts, appointments, and task items which sync into my Treo. This is very helpful to me. The problem is when I want to look at my calendar at home on something other than the tiny Treo screen. So therein lies the challenge — sync my Treo with my Mac without screwing up the data when I return to my office. (It would not be fun explaining to my colleagues how I managed to wipe out the contact database) As an aside I was never able to successfully do this on my old PC laptop either.
This is not as easy at it should seem. The Palm desktop may be the worst program ever written in both its PC and Mac variants. But I think the Mac version is particularly loathsome. I try to sync with it and it takes FOREVER. Furthermore, it doesn’t always grab all the data and worse yet it seems to corrupt data when I send it back at work. I also tried “The Missing Sync” to no avail (although a lot people swear by it).
The good news is I’ve found a solution using Google Calendar and GooSync. GooSync can be found at www.goosync.com and is made by a UK based company, Toffa International. GooSync allows you to sync your Google Calendar with just about any cell phone that has a calendar app. If you go to their site they have a list of supported phones. With my Treo it actually installed a small palm application that, with a press of a button, allows me to sync my treo to my google calendar. GooSync talks to my google calendar and sync’s all changes on both the phone and those on google. When I go back to the office it then integrates those changes straight into my windows based calendar software without a hiccup.
One nice feature of this is there are no cables. You can sync your phone from anywhere. I usually hit the GooSync button on my Treo as I drive home from the office and again in the morning as I head back in. The free version of GooSync will synchronize for 30 days. If you purchase a 1 year subscription at 20 pounds (which ended up costing me about $40, it will sync an entire year.
If you really want to go crazy, you can also buy Spanning Sync. This program installs a system preference tool that works very similar to the .mac synchronization. When you first set it up you can attach each of your google calendars to a separately created calendar in Apple iCal. I’ve had it running on my MacBook Pro now for 2 weeks with no problem whatsoever. Because it allows you to sync multiple calendars I can pull down my office calendar (uploaded with GooSync), my wife’s calendar, the Google US holiday calendar, and any other public google calendar. I can make adjustments to both calendars and the sync process puts it all together on both systems.
I’ve been very pleased with this program. My wife still works on a PC and it allows her and I to keep up with each other. This also lets me see my calendar, via google calendar, even when I’m away from my mac. It also works fine on multiple macs. I bought my daughter an iMac and the program works fine on my user account on her computer. If you don’t believe me then go to the website. They have a very nice video demonstration.
They offer a trial demonstration of 15 days. They have an interesting license schedule, its $25 a year or a one-time fee of $65. I bought the one year license. I highly recommend this program if you have need of viewing and editing your calendar from other computers, or share calendar data with other users (especially cross platform). It is a great little application that quietly does exactly what you expect it to every time.
The net result for me with these two programs is that my secretary, my wife, and I can all be looking at and changing my calendar from multiple locations and multiple platforms and at the end of the day everything syncs up flawlessly. Since my calendar is constantly changing, this is a very good thing.
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For the past few weeks I’ve been upsetting the Neighbors with a pair of Audioengine A5 speakers. Audioengine is quickly becoming the manufacturer of choice for high end self-powered computer and shelf speakers.
When you open the A5 box, you have have a near-Apple experience. Each speaker is in its own cloth sack with a third sack holding a variety of connectors and wires insuring you will get it connected to something soon. The next thing you will notice after you open the box is that these speakers are heavy. The left speaker (with the built in amp) is 14 lbs and the right is 9. The materials in the speakers is 1″ thick medium density fiberboard and they have a high gloss piano finish that is very attractive. For guts, the A5’s have Kevlar woofers and the silk dome tweeters. Because they are magnetically shielded, you can use them next to your monitor but an iPhone will cause interference unless you put it into “Airplane Mode”.
On the left A5 there are a variety of inputs including AC power, perfect for your airport express, two stereo inputs, and a USB port. The result of all of this is you can charge your iPod while putting audio into the A5’s or you can use Audioengine’s wireless transmitter, the AW1 to beam music into the A5’s from any source. One of the inputs and the USB port is actually on top of the speaker making it very easy to access with your iPod.
In order put them to the test, I plugged in my iPod and listened to a track from Chick Corea’s latest album, New Crystal Silence. It sounded fantastic but as I started to ramp up the volume, I began to hear some compression distortion. The speakers were so good that I could hear some of the compression mushiness. I bought that album from the Amazon service so I hooked up my computer and ran the 256 kb version and it sounded spectacular. Playing music that loud through a MacBook Air felt like delicious overkill. Of course this means I’m going to have to rethink my encoding presets but I can think of worse problems.
There are some very detailed specifications on the A5s at Audioengine’s website. I didn’t have the ability or knowledge to confirm those specifications but I can say that it did a remarkable job of reproducing the music at louder levels than I could ever get away with at the same time my wife is in the house. The highs were clear. the mids were full, and the bass was tight without a lot of that mushy thumping I’ve heard on virtually every other speaker in this price range. I played a variety of music styles through it and they all sounded very good. These speakers are good enough to get a visit from the police at any hour. I can think of no better compliment.
With onboard USB and AC power there are a lot of possibilities. In addition to using them from my computer and iPod, I also put them in the backyard one afternoon while we were barbecuing and streamed wirelessly with the AW1. I also took them with me when I gave a presentation that included some audio and music. They did an excellent job filling the room.
My favorite use for these speakers however is for my music studio. Well, I call it a music studio. Actually, it is a keyboard in my living room with a small table next to it for my Mac. But in my mind it is a music studio. Anyway, up until the A5s, the speaker system in the “studio” was a pair of $50 computer speakers with a small plastic subwoofer. All I can say is not .. any … more. These A5s are such a huge upgrade. It makes playing the piano so much more enjoyable. Also, when I play back with 15 tracks, the A5’s handle everything from the rolling kettle drum to the tinkling triangle.
I wouldn’t call the A5s an impulse buy at $349 but at that price they still are an excellent value. If you are looking for top quality self powered speakers, I wouldn’t think twice about it. They include a three year warranty. Audioengine knows how good their product is because they give a 30-day audition. That means if you don’t like them, you can send them back for a full refund. Once you try them out, however, I can’t really imagine sending them back. You can order them directly and get more information at audioengineusa.com.
