Focused 127: Focusing a Team, with Ken Case

Ken Case joins Mike and me on this week’s Focused to talk about how the Omni Group focuses their work teams, the lessons they’ve learned from forced changes due to COVID, and the benefits of planning for disruption.

This episode of Focused is sponsored by:

  • Memberful: Best-in-class membership software for independent creators, publishers, educators, podcasters, and more. Get started now, no credit card required.

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Focus Mode and Contextual Computing


Focus Mode iPhone Screenshots.PNG

Watching WWDC Monday, one announcement that landed with me was the new Focus feature. (If you follow my podcasts, this shouldn’t be a surprise.) Regardless, I’ve spent the last few days playing with this new feature, and I like it. Focus is like Do Not Disturb, except it solves most of the limitations associated with Do Not Disturb.

First, Build a Wall

With Focus mode, I can set a specific kind of focus. One of mine is Podcasting. When you set up a Focus mode, your Apple devices put up walls to keep out distractions while you work on focused work. That may be the best part of the Focus feature: It starts with a wall. It’s then up to you to punch very specific (and small) holes in that wall. The fact that it begins with the concept that everything is blocked is why it works.

Make Exceptions for People

You can then add specific people that can breakthrough. Getting interrupted while trying to make an entertaining show is distracting. So in the case of my Podcasting Focus, the only people that can get through are my podcast partners and my wife.

Make Exceptions for Apps (or Don’t)

Next, you can poke holes for app notifications. In the case of podcasting, the only app I’m letting through is Zoom on my Mac. In my “Legal Work” Focus, it’s a different set of apps. This is the nice thing about switches and dials. Different areas of focus require different kinds of walls.

Consider Time-Sensitive Notifications

In addition to exceptions for people and apps, you can also make space for time-sensitive notifications to get through. Maybe this is something like a delivery notification or a notice that your Lyft driver is waiting. While I’ve got this option turned on for some of my Focus setups, it’s off for podcasting. Again, no interruptions are allowed when the mic is hot.

Let Folks Know

You can also auto-respond, letting people know you are in Focus mode and giving them a way to breakthrough if something is truly important. I use this feature in most modes.

Choose a Home Screen

If that’s not enough, you can also have your phone go to a specific home screen when you set the Focus mode. This includes pages you usually keep hidden. I will be setting up a hidden page of apps I use when I play music (metronome, tuner, sheet music app, and music app for play-along) and tie it to a reasonably liberal Focus mode. Then when I trigger the mode, I get the hidden music tools home screen.

Focus Automation

You can trigger Focus mode based on app usage, time of day, or, location. Alternatively, “Smart Activation” uses all of these variables for the device to turn it on for you. Also, the Shortcuts integration is bi-directional. I could just as easily run a Shortcut that has an action that triggers the Music Focus mode. It’s up to you.

The Walls Go Up Everywhere

Another great point about Focus mode is that it works across all your devices. If I set this Podcasting Focus Mode on my Mac, it also kicks in on my iPhone and iPad. For years, my pre-podcast ritual involved finding stray Apple devices to turn off before hitting the red button. This solves that.


Focus Mode on Mac.png

Room for Improvement

I am digging Focus mode but already see a few things I’d like added/changed. First, picking multiple contacts for exceptions is slow and painful. I’d prefer it also give me an option to select contact groups, like “family” or “clients”. I would also like the ability to duplicate focus modes as a starting point for new modes. Finally, I’d like to be able to customize the focus notification based on the specific Focus mode.

Focus Mode and Contextual Computing

Regardless, this new feature is aces. Moreover, it dovetails with my never-ending quest to further contextualize all of my time with technology. When I want to write a contract, I need my digital gizmos to set me up for that task and no other. When I want to make music, it should be the same. With a bit of effort, Focus mode will bring this power to all of us and across all of our Apple devices. I’m only two days into figuring out the best workflows for Focus mode, but I can already see how this will be a fixture of my work (and leisure) time going forward.

Mac Power Users 591: HyperCard All the Way Down, with Adam Engst

With over 30 years of history, TidBITs is the longest-running tech publication covering Apple in the world. This week on Mac Power Users, one of its founders, Adam Engst, drops by the show to talk about his writing workflow, unusual input devices, and how WWDC has changed over the years.

This episode of Mac Power Users is sponsored by:

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  • TextExpander from Smile: Get 20% off with this link and type more with less effort! Expand short abbreviations into longer bits of text, even fill-ins, with TextExpander from Smile.

  • The Intrazone, by Microsoft SharePoint: Your bi-weekly conversation and interview podcast about SharePoint, OneDrive and related tech within Microsoft 365.

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Automators 77: Unicorn Automation, with Kathy Campbell

Rosemary and I are joined by the Unicorn Sidekick, Kathy Campbell, to talk automation on this week’s episode of Automators. From Lightroom and handling thousands of photos, to Shortcuts for launching music playback, there’s plenty of automation to discover!

This episode of Automators is sponsored by:

Jazz Friday: Larry McKenna: The Nearness of You

This week I was turned onto this excellent video of Larry McKenna playing “The Nearness of You” by Hoagy Carmichael. I’ve been listening to it every day, and I just can’t get over how great Larry McKenna can play a ballad. (He also has serious bebop chops.) Wow, Larry!

As an aside, the person who sent me this link is none other than Tony Miceli, the vibraphonist in this video who is also a serious Apple nerd. We’ll save Tony for another Jazz Friday, but in the meantime, just listen to his beautiful solo in this video.

“Software is eating the world, and cars are next on the menu.”

The Wall Street Journal recently featured Apple getting into the automobile business. It is a well-researched article, and I learned a lot. It seems Apple is deeper down the automobile rabbit hole than I initially thought.

The above quote from Jim Adler, the director of Toyota’s venture-capital fund, about software eating the world stood out to me. Even though I’m a geek, I can’t help but feel that as computers and software become more prevalent in everyday objects (cars, TVs, refrigerators), things have the dual possibilities of getting much easier or infinitely more complex. To make ice in my freezer, I open the freezer and throw a physical lever. It’s an easy system to operate, and there is very little that could go wrong.

If computers take over that task, there is the possibility to make the process better. The computer could see when I use more ice and when I use less and adjust accordingly. Maybe I am home more on weekends, so I have greater demand. Perhaps it sees I have a friend coming over Friday night, so it makes even more ice. The flip side is that I don’t have a physical lever to operate if something goes wrong with the software. I have no ice.

In addition to software bugs, we have to consider malicious code. Because if there is software, there is some clever person somewhere in the world trying to exploit it. The battle to protect us from hackers is one that never ends. Exploits are constantly being found. Software teams are continually plugging security holes. Hopefully, the software handles much of this for us, but ultimately it is the consumer’s responsibility to keep software up to date. This has never been a thing for my freezer, but one day it will be.

Finally, as I wrote just a few days ago, so long as our devices can observe our behaviors, people will look to profit from that data. The bold new world of software-everything could very easily result in an Orwellian-level of lost privacy.

The thing that concerns me is that Mr. Adler is right. Software is going to eat everything. While that does have tremendous potential upside, it requires informed consumers and lawmakers who will insist the software is consumer-friendly (as opposed to consumer-hostile), that the software is safe from hackers, and that our privacy is protected. We could do this in parallel, but things don’t appear to be shaping up that way.

Big Timery Update and New Version for Mac

Today marks a significant update to Timery for iPad and iPhone and the release of Timery for Mac. If you use Toggl to track time, Timery for iPhone and iPad has been the best-in-class solution to interacting with your time tracking data for years. I’m so happy its developer, Joe Hribar, brought Timery to the Mac.


Timery for Mac Screenshot.png

Timery for Mac has all the same polish that you’d expect from Joe. I was a beta tester and saw firsthand how he was sweating all the little details. Just a few things that stand out for me:

Time Entry Suggestions

Selecting the description field when starting or editing time entries shows suggestions of saved timers and recent time entries matching what you’re typing. All of this is manageable from an external keyboard on Mac or iPad.

So many new shortcuts:

⌘-N: Start new current time entry
⌘-Shift-N: Add new time entry
Option-S: Edit start
Option-Shift-S: Edit stop
Option-L: Set start to last stop time today
There are a ton more than this. I’m in the process of mapping a bunch of them to my Stream Deck. Speaking of the Stream Deck …

Saved Timer Keyboard Shortcuts (and Easy Automation!)

Joe’s added a menu item to the Mac App that lists all of your saved timers. This makes adding automation-based timers on the Mac easy using the Keyboard Maestro “Choose from Menu” action.

I’ve been trying for way too long to add an automation layer to timers on my Mac. This one feature completely solved the problem. Using this simply trick, I’ve now mapped all my timers to the same keyboard shortcut on my Mac (Cntrl-Option-Command-G). Keyboard Maestro generates a conflict palette for me and I’m off to the races. Alternatively, I can embed the timer start/stop in any other Keyboard Maestro script. If you are not a Keyboard Maestro nerd, the app has built-in shortcuts for up to 30 saved timers.


Timery - KM Sript.png

iPad Sidebar

Timery on iPad now has a sidebar with the main sections and quick access to workspaces, projects, tags, and clients.

Multi-Window Support

On iPad, you can now have multiple windows of Timery. For example, keep Timery paired with multiple other apps in Split View.

Quick Add

If a logged time entry is not already a saved timer, its context menu includes an Add to Saved Timers option to quickly add it.

Round Duration

There’s a new option in Settings to automatically round the current time entry’s duration. The rounding mode (round up, round to nearest, or round down) and the rounding interval (1 min, 15 min, 30 min, etc.) can be configured in a new Settings menu. (Timery Club required). I’ve been experimenting with this feature, and I like it. When it comes to time tracking, I’m much more interested in hours than minutes.

This is an excellent update with many new features and an all new Mac app. The best-in-class app for Toggl-based time tracking just became even more so.

In the News Podcast

Two of my favorite legal nerds, Jeff Richardson and Brett Burney, have started a podcast, In the News (Web)(Apple Podcasts)(YouTube). In it, they look at developments in the Apple Ecosystem with a slight focus on practicing law. You definitely don’t need to be in the law racket to enjoy this show.

Creepy TV

I remember as a kid reading how Nielsen Ratings were tabulated by people keeping a clipboard on top of their TVs. I thought that was nuts. Well, lack of TV data is no longer a problem. Engadget reports (found via Daring Fireball) that Vizio now makes nearly as much money selling user data as it does selling TVs. It’s ironic that the devices we buy to watch end up watching us back. What’s next? Is my toaster going to start collecting data on me?

While I am a fan of the new Apple TV remote, I’m even more a fan of the fact that Apple isn’t using the Apple TV to monetize my viewing habits.

Do Big Things With Your Small Business With Daylite (Sponsor)

This week, MacSparky is sponsored by Daylite. For small businesses, it can be difficult to stay on top of clients, leads, and projects that are evolving every day. Stressful situations like these are where Daylite comes in clutch.

Daylite is a CRM built for Apple fans like us, made specifically for Mac, iPhone, and iPad. This native app helps you and your team execute more projects, take on more clients, and close more deals. It is fully compatible with Big Sur and M1-powered Macs, and is designed to work in tandem with go-to Apple features. For example, you can share contacts between Apple Contacts and your Daylite database, and use features like Siri and Caller ID on your iPhone. Daylite is able to create contracts and other documents in no time, by pulling data from Daylite into apps like Pages, Numbers, and Keynote. Additionally, Daylite includes full support for features like FaceID and TouchID.

Daylite takes you through the full customer lifecycle, making it easy for you to perform seamless handoffs between teams and departments without anything slipping through the cracks. Never miss a follow-up or worry about forgetting an important step in the project — Daylite keeps track of all the details for you and your team, so you can focus on growing your business.

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