DEVONthink for Superior File Management (Sponsor)

A lot of folks know that DEVONthink, this week’s MacSparky sponsor, excels at bringing artificial intelligence (A. I.) to your documents and research, but did you also know DEVONthink has a killer set of automation tools? Over the last few years, DEVONthink has added some powerful features that make automating your DEVONthink library a snap.

The app can install scripts in Apple Mail to save email messages to your DEVONthink library which link backs to Apple Mail. You can then store those emails along with key documents to keep project files and email together.

You can build smart folders that automatically collect documents around parameters you (or the DEVONthink A. I.) set.

There is now built-in document automation called Smart Rules that lets you move, sort, rename, tag, index, and perform just about any other action in the DEVONthink arsenal automatically. The screenshot below shows a list of available triggers to give you an idea. This is a relatively new feature that a lot of experienced DEVONthink users don’t even realize exists.

You can build template documents and generate them right out of DEVONthink.

The mobile version, DEVONthink To Go, supports Shortcuts and mobile automation.

I always appreciate it when developers spend time trying to take the tedium out of their apps, and the DEVONthink developers have delivered on this over the past few years in a big way. If you haven’t checked out DEVONthink yet (or looked at it lately), you should.

You can think of DEVONthink as your paperless office. You can automate your workflow from capture to filing, editing to publishing. It stores all your documents, helps you keep them organized, and presents you with what you need to get the job done.

Interested? MacSparky readers can get a 20% discount on DEVONthink. Use the code MACSPARKY2021 at checkout. This offer has been extended and now ends on December 31, 2021.

Obsidian vs. Roam

When I was first exploring notes apps, I spent quite a bit of time in the wild with Roam Research and Obsidian. I wrote about why I’m leaning Obsidian a few months ago. The thing is there isn’t one best answer to which tool is best. Mike Schmitz got me started on this journey with Roam Research and I’d like to think I played a role in getting him to switch to Obsidian. Regardless, Mike has written an opus on the differences between these apps and who should use what.

Focused 125: Professional Nerd, with Rosemary Orchard

Rosemary Orchard joins Mike and me on this episode of Focused to talk about juggling projects, automation, kanban boards, and keeping the jobby job.

This episode of Focused is sponsored by:

  • Indeed: Get a free $75 credit to upgrade your job post.

  • Squarespace: Make your next move. Enter offer code FOCUSED at checkout to get 10% off your first purchase.

  • ExpressVPN: High-speed, secure and anonymous VPN service. Get an extra three months free.

OmniFocus 4.0 for iPad and iPhone Now in Beta


of-4-forecast-focused.png

Yesterday the OmniGroup announced the open beta of OmniFocus 4.0 for iPhone and iPad. This new version will represent the most significant change in the OmniFocus user interface ever. I’ve been on the private beta, and I dig it. This new version will give you much more control over the way the application looks and quality-of-life improvements across the board. There are new inspectors, easier navigation, and a much-improved outline view. All of this while maintaining the full set of OmniFocus tools. 

This new version is written entirely in Swift UI, which will give OmniFocus some real flexibility going forward. Also, this is the most complex app I’m aware of being developed in Swift UI. The Omni Group is very much at the pointy end of the spear with this project.

The beta is still early, and there are still features and even UI elements missing. Nevertheless, I’m excited to see the OmniFocus team willing to take risks to keep their software on the cutting edge. At this point, the beta is only for iPad and iPhone, but I expect the Mac will be getting similar treatment in the future.

The usual warnings go here about running beta software. Be careful. Back up. Don’t use it if you’re worried about data loss. I’ve been running the version 3 public release alongside the version 4 beta with no troubles thus far. 

These changes to OmniFocus mean I’ll be making a new OmniFocus Field Guide. It will be a new version and built from scratch with the new version 4. Expect it once the OmniGroup releases version 4 for Mac, iPhone, and iPad.

Mac Power Users 587: Catching Up with Casey Liss

Casey Liss drops by to chat with Stephen and me about waiting on the next Apple silicon announcement, his iPhone development work, home automation, and how not to deal with digital photos. Listen now on the latest episode of Mac Power Users.

This episode of Mac Power Users is sponsored by:

  • TextExpander, from Smile: Get 20% off with this link and type more with less effort! Expand short abbreviations into longer bits of text, even fill-ins, with TextExpander from Smile.

  • Loopback, from Rogue Amoeba: Cable-free audio routing for Mac. Get 21% off with the code MPU21.

  • Squarespace: Make your next move. Enter offer code MPU at checkout to get 10% off your first purchase.

Home Screens — John Gerard

This week, John Gerard (Twitter) (Instagram) is sharing his home screens. John is a photographer in the Mid-west who helps promote local business. He also teaches photography and post processing to photography clubs and individuals interested in learning to use Lightroom & Photoshop. So, John, show us your home screens.



What are some of your favorite apps?
Managing the household budget may not be exciting, but YNAB is one of my favorite apps. My wife and I have used YNAB for years and the developers have continued to improve features and functionality year after year. Entering purchases throughout the day is easy, and YNAB is location aware so it auto-fills the name of the store as the payee if you add the expense while you are still in the store.

I use Spark (by Readdle) across all my devices for email. I am certainly not an email power user, but I prefer the user interface in Spark over Apple Mail. Having a consistent email experience from one device to the next is important to me and one of the reasons I didn’t go with some of the other email apps. The speed of the swipe actions in Spark to archive, delete, pin, snooze, etc. allows me to run through my email quickly when I have a few minutes and then move on to other tasks.

Overcast is my preferred podcast app, and it may be my most used app. I have Overcast playing every time I get into the car or when I go for a walk. On weekends I have Overcast playing while I mow the lawn or tackle any of my household chores. Overcast’s Apple Watch app is great for rewinding or skipping ahead quickly without needing to pick up the phone.

Which app is your guilty pleasure?
I keep coming back to Alto’s Adventure. It’s easy to pick up, and it’s a fun way to pass the time while you’re standing in line or sitting in a waiting room. The nice thing about Alto’s Adventure is how quickly you can put it away when your attention is needed elsewhere. I never feel so invested in the game that I can’t just turn it off and start again later. However, if you are having a particularly good run, the pause button is right there so you can pick up where you left off should you feel compelled to reach the next benchmark.

What app makes you most productive?
Apple Reminders. Yes, yes, I know there are a thousand other choices for my task list, but Apple Reminders has improved so much that I find it has all the power I need to manage my various task lists. I used OmniFocus for years and, as great as it is, I found I just spent too much time fiddling with features I don’t need. Once Apple added recurring reminders and the ability to trigger reminders by location, I had all the features I wanted in an app that can be opened on my iPhone, iPad, iMac and Apple Watch. It takes less time to add a new task from the Apple Watch than it takes to read this sentence. When it’s easy, I use it, and when I use it, I stay on task.

What app do you know you’re underutilizing?
Without a doubt, Shortcuts. I’ve dabbled with the app and created a few of my own, so I know it won’t take me long to wrap my head around Shortcuts, but I just haven’t set aside the time to figure out where I could apply a shortcut and then create one to scratch that itch.

How many times a day do you use your iPhone/iPad?
My iPhone is always with me, but I still do the majority of my work on my iMac. Adobe has done a great job with Lightroom and Photoshop for iOS, but I still prefer the 27-inch iMac for image editing.

What Today View widgets are you using and why?
I have Siri Suggestions and the weather widgets on my home screen. Siri Suggestions does a good job of recommending the app I’m looking for. It’s not perfect, but it gets it right enough of the time to leave it on my home screen. For example, it always has my Sam’s Club app available when I walk into the store, and it knows I like to check the Stocks app in the morning and the evening. The one app I need to search for more often than I should is Photos. For some reason, Photos is only available as a recommend app about half the time I want to open it, but a quick flip to the next screen and it’s right where I can find it. Over on the “Widgets” screen I have the Top Stories, my Next Appointment and the battery indicators at the top of the screen for quick reference.

What is your favorite feature of the iPhone/iPad?
The iPhone camera is pretty amazing. When I’m not using my pro gear, I love having a great camera in my pocket.

If you were in charge at Apple, what would you add or change?
I would like Apple to make more iCloud storage available on the free tier. I’m not asking for unlimited storage, but it would be nice to have an iCloud storage plan that expanded based on the number Apple devices you purchase and the available memory on those devices.

Do you have an Apple Watch? Show us your watch face tell us about it.
I really like the Infograph watch face. It has room for all my favorite complications. Most of the complications are just handy for quick updates on stocks, weather, next appointment, etc. But I also like having the timer handy, especially when cooking dinner.



What’s your wallpaper and why?
My lock screen usually has a picture of one of our dogs. This time it’s Boomer, but Bandit gets his time on the lock screen as well. With my screen full of apps, I prefer to have a simple background so I use a grey to black gradient.



Thanks, John!

More Drafts Videos

I recently recorded some additional screencasts on how to get the most from Drafts. It’s a series of three videos digging in on some of my favorite Drafts features:

  1. Automating Email with Drafts digs in deep on writing and sending email. Do you want to avoid the tyranny of your email inbox? Watch this video.

  2. Creating Lists in Drafts walks you through how to use the Drafts Action directory resources to auto-create lists. This is a great introduction to the Action directory. Using the the Drafts action directory is like strapping rocket boots to Drafts.

  3. Finally, Building a Journal System in Drafts goes even deeper into some of Drafts power tools to demonstrate how you can easily build your own digital journal system in tools. This is a 13+ minute video and can teach you about a lot of Drafts tools, even if you aren’t intending to build a journal system.

You can watch all of these now on the Drafts YouTube Channel. I’ve also added them to the free Drafts Field Guide. Enjoy.

Pixelmator Pro update adds support for LUTs


Pixelmator Pro 2.0.8 – Custom LUTs.jpg

Pixelmator Pro 2.0.8 is out now, and this update adds full support for LUT files so now you can apply a LUT to any layer in your image, changing its colors and transforming its look. The update includes:

  • A custom LUT adjustment to apply LUTs to images. Simply drag and drop a LUT to apply it. You can also browse LUTs with live previews.

  • Export color adjustments as LUTs to use in Final Cut Pro and other compatible graphics, video, and even 3D apps.

  • Using machine learning, Pixelmator Pro can intelligently convert LUT files into color adjustments, so you can fine-tune the LUTs you import.

  • A built-in collection of LUTs, ranging from cinematic looks to grayscale conversion LUTs

  • Full automation and scripting support for applying and exporting LUTs.

In this update, Pixelmator Pro is making LUTs easy to import, export, and apply. Watch the video below to see how to use the custom LUT adjustment. They’ve even partnered with some LUT creators to offer special discounts on LUTs for Pixelmator Pro users. Download the update now and try it for yourself.

Mac Power Users 586: iPhone Productivity

As the computer that’s almost always in our pockets, the iPhone can become a surprisingly useful tool for getting things done. Join us for the latest episode of Mac Power Users.

This episode of Mac Power Users is sponsored by:

  • 1Password: Have you ever forgotten a password? You don’t have to worry about that anymore.

  • SaneBox: Stop drowning in email!

  • The Intrazone, by Microsoft SharePoint: Your bi-weekly conversation and interview podcast about SharePoint, OneDrive and related tech within Microsoft 365.

  • DEVONthink: Get organized — unleash your creativity. Use this link for 10% off.