Voila Review

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I must admit I lost interest in screen capture utilities once I got comfortable with Skitch. It is such an easy-to-use application that I simply stopped looking.
A few months ago some of the nice people at Global Delight asked me to look at their screen capture utility, Voilà. I was skeptical at first but after using it for a month I must admit I am impressed.
Voilà goes much farther than a traditional screen capture utility. It takes advantage of many of the core graphics functions in OS X to provide the user interesting ways to capture, edit, organize, and share screen captures.
When capturing screenshots with Voilà you have several options. In addition to rectangles, you can capture others geometric shapes such as circles, polygons, and even freehand. You can also capture menus, objects, and a full screen. You can even time the captures so you can place your mouse at exactly the right position before the shot is taken.
Voilà also captures images from your iSight camera or third-party web cam. One interesting feature is the ability to make multiple selections and take several screenshots with one snap.
If you are looking to capture specific webpages, you can type in the URL and use Voilà’s built-in web browser to take a shot of the complete page. If you are a web developer, you can also take shots of specific DOM elements.
Once you capture your image, Voilà will handle just about any type of editing tools you would require with a screen capture. In addition to the obligatory resize and crop tools, you can blur sensitive information, insert text annotation, and add variety of arrows, lines, and shapes to help get your point across. There are also edges and filters you can apply. I was particularly impressed with its ability to skew an image.
Voilà uses Apple’s common paradigm of organizing data with a left column group of folders. It includes its own categories including such things as screen snaps, camera snaps, and imports but also allows you to make your own collections including smart criteria such as date, URL, tagged and annotation flags.
Once you have your images edited and organized, you can share them easily via Apple Mail or Microsoft Entourage with one click. You can also configure it to talk to your FTP and Flickr accounts. While there did not appear to be anything particularly revolutionary about Voilà’s sharing abilities (most screen capture utilities these days have them in one form or another), they were easily configured and reliable.
Two years ago, it was unimaginable to conceive of editing functions this deep in a screen capture utility. But times, they are a’changin. There is a healthy competition with some excellent screen capture utilities. Voilà presents a feature rich, stable option. You can purchase it at globaldelight.com for $39.95. There is a 30 day free trial. As to the question whether you want to spend $40 on a screen capture utility, there is no simple answer. If you’re satisfied with the built-in screen capture tools in OS X or free applications, like Skitch, you are probably fine. If, however, you’re finding yourself exporting screen capture images into higher end photo editing software, getting a beefier screen capture tool is worth investigation and may be worth the investment.

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Sorting and Moving Documents with Hazel

In the Mac Power Users paperless episode(3), I commented that I do a lot of my document sorting automatically using a great little Mac application called, Hazel (reviewed here). So here is how I did it:
In the Hazel preference pane, pick the folders button and locate the source of your scanned images. Hitting the “+” button allows you to create a new folder to examine and, more importantly, a new rule. I’m making one to file my auto insurance statement.

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This rule picks anything I’ve named CN Auto Statement. First, it renames the file inserting the date before the name. You simply drag the date created field into the name. Don’t forget to add a space or hyphen between the date and name.

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Next, create a rule to move the file to your selected location.

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Finally sort it into a subfolder based on the year. Use the date created field and delete all elements except for the year.

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Here is the final rule.

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I made rules for all of my regular documents. So long as I remember to name them correctly, the rest is done automatically. Thanks Hazel.

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Simple Hack – Label Your Stuff

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I have always put labels on my tech stuff. A simple label with my name and cell phone number adorns most of my traveling gear like my Mac, its power supply, a portable hard drive, and even my iPhone (of course using a different contact number). This would allow any person to easily contact me if my Mac ended up in their hands. I realize that if my stuff were to fall in the hands of someone dishonest, this really won’t do much good but I’m an optimist and think most people would return lost equipment. It certainly can’t hurt.

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PDFpen OCR Folder Action Script

As discussed on Mac Power Users episode 3, “Going Paperless,” the nice people at Smile On My Mac put together an Applescript that, when combined with a folder action, gives you a way to automatically OCR documents using PDFpen or PDFpenPro. So here is the promised walk through:
What you’ll need:
1. Some scanned PDF images;
2. PDFpen or PDFpenPro (See my review here);
3. A bit of patience.

Step 1 – Load up the Script Editor

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This little application allows you to create and save AppleScripts.

Step 2 – Copy in the below script

on adding folder items to this_folder after receiving added_items
try
repeat with i from 1 to number of items in added_items
set this_item to item i of added_items
tell application “PDFpenPro”
open this_item
set theDoc to document 1
repeat with aPage in pages of theDoc
ocr aPage
— Looks like we need to modify PDFpen so that we can detect when OCR is done; for now use 15 seconds
delay 15
end repeat
save theDoc
close theDoc
end tell
end repeat
on error errText
display dialog “Error: ” & errText
end try
end adding folder items to
————-
Note – if you use PDFpenPro instead of PDFpen, you’ll need to open the script and edit the command that reads “tell application “PDFpen” to read “tell application “PDFpenPro”.
Note 2 – Wordpress seems to have converted the double dash before the comment in to an em-dash and the quotes to smart quotes. Although I fixed it in the wordpress code, it still reverts to “fixing” things when I publish so you’ll have to correct those in your editor. Sorry. If anyone knows a better way to post applescript via wordpress, please drop me a note.

Step 3 – Save the script

You need to save it to a specific directory:
HD/Library/Scripts/Folder Action Scripts/
I named mine “PDFpen Scriptacular”

Step 4 – Create a folder

Save the folder wherever is convenient. Perhaps in your documents folder or (for you anarchists) on the desktop. By the way, did you know that command-shift-n gets you a new folder? I named mine “OCR Drop.”

Step 5 – Enable folder actions

Secondary click on the folder and enable folder actions under the “More” item.

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Step 6 – Configure Folder Action

Right clicking the folder a second time gives you a new option, Configure Folder Action. Click it.

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Step 7 – Pick Your Folder

On the menu that appears, hit the plus (+) sign under the “Folders with Actions” box.

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Select your folder, wherever you located it. It will then ask you to pick a script. Pick the PDFpen scriptacular.scpt

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It should now look like this.

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Close the window and you are done.
Now just drag a few PDFs in and let the script go to work. Copy the OCR’d PDFs where they belong and you are done. There are a few additional points:
1. There is no Applescript command in PDFpen that reports when it is done doing an OCR so instead there is a 15 second timer. The PDFpen wizards report they are going to try and fix this in a future release.
2. While this script generally works, it sometimes gave me an error when I overloaded it. Be patient.
I want to give my personal thanks to the gang at Smile On My Mac, particularly Greg, who put this script together for Mac Power Users just because we asked.

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Switching Horses: MacBook Air to MacBook

If you follow me on Twitter, you’ve probably read recently my public conversation about switching my MacBook Air for a MacBook. I’ve had quite a few e-mails on the subject so I decided to post on it.
Up until last year, I’ve always been a one computer person. That is, I generally used a fairly high-end laptop computer as my sole device. For a long time, that was a 17 inch MacBook Pro.
I was fortunate to get a MacBook Air in March, 2008. It was liberating. After using such a big laptop for several years, the ability to simply drop the computer in my briefcase or take it with me to the coffee shop was fantastic. Very quickly, the MacBook Pro was relegated to sitting on my desk at home and the Air followed me everywhere.
A few months ago, Apple released updates to the iMac line and a friend, who happens to work at the Apple Store, told me some of the prior version iMacs were on sale for $600 off. Since the MacBook Pro wasn’t leaving my desk anyway, I sold it and used the money to replace it with a 24 inch iMac. I love it.
The only time I took the MacBook Pro off my desk was to use it with my MIDI keyboard, which is in a different room. I was able to load a stripped down version of Logic on the MacBook Air but this new task, along with a lot more presentation work and media heavy projects at the office and the general bloat of dropbox synced files has me bumping into the processor, memory, and space limitations of the MacBook Air.
Also, in the meantime Apple redesigned the MacBook. The new unibody design fixed many of the shortcomings in the prior design. Particularly, they added an LED screen, which is far superior to the LCD screen in prior MacBooks. I have set up a few unibody MacBooks for friends and it really isn’t much different than a MacBook Air. It is a pound and a half heavier and slightly thicker.
The improved MacBook design got me thinking about my next laptop. Frankly, the gap has been closed between these two products and a MacBook, even slightly heavier and thicker, is more appropriate for my use. This is where I got into trouble. I was browsing the refurb store for a friend and realized that I could sell my MacBook Air and replace it with a unibody MacBook for about the same money. It made sense, so I did it. The new machine is already on the way and the old machine is being prepared for its new owner. This strangely leaves me without a laptop for a few days.
Nevertheless, when the dust settles I will have a shiny new (refurbished) MacBook with more memory, a faster processor, and a bigger hard drive.* I’m curious to see if the slightly increased size causes me to carry it around less. I doubt it will but regardless, I will report back.
* Exactly how much bigger is a subject of some debate. I could either put in a massive drive or speedy SSD drive. I haven’t decided that one yet.

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