sponsor

Use SaneBox to Upgrade Any Email System (Sponsor)

This week MacSparky is sponsored by SaneBox, the email service I use every day to manage my email. SaneBox acts as your own personal email assistant, sorting your inbox for you so you only see the most important emails with less important email getting relegated to other mailboxes for later.

I'm not the only one that relies on SaneBox. It’s also used by companies like eBay, Coca-Cola, Adidas, and LinkedIn to help their employees stay on top of the most important email.

SaneBox has many additional features, like the ability track and notify you if people don’t respond to your email and defer incoming email until later. It really serves as a set of power tools to make every aspect of using email easier and it works with just about any email platform: including iCloud, IMAP, Google, and Exchange. No matter what system, platform, or app you use to do email, SaneBox can help. It’s like feature upgrading every email application. If you’d like to become the boss of your email, go sign up for free SaneBox trial today and use the links in this post to get a significant discount when you sign up.

Plan Your Next Project with inShort (Sponsor)

This week MacSparky is sponsored by inShort (website) (Mac App Store) (iOS App Store). inShort is a project planning application for the Mac, iPhone, and iPad that lets you plan projects and processes graphically across all of your Apple devices. 

One of the more innovative features is the way it allows you to embed processes and drill down to the level of detail you need at the moment. The trick with inShort is to build a detailed diagram, and from there the application creates a Gantt chart to execute your plan. If this has your interest, I recommend checking out the inShort Very Quick Guide.

inShort takes a unique approach to project planning and is worth checking out. The inShort development team has also added a satellite service, workflow.link that gives you a way to work with, edit, and manage your projects from any device with a web browser. 

Want to learn more? Check out the website and read the developer's PDF

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Stop Waiting and Fix Your Email Today with SaneBox (Sponsor)

This week MacSparky sponsor is sponsored by  SaneBox, the email tool that everybody can (and should) use. You may have heard about some of the innovative new email features like inbox auto-sorting, deferred email, and reply tracking. The trouble is that early implementations of those features were all app-specific. You had to switch to a different email client that you didn’t necessarily like to get those features.

SaneBox fixes that. SaneBox has all of those cool new email tools (plus many more), and it works with just about any email client. Over the last few years, I have been jumping between iOS email clients trying to find the right app for me. Throughout this process, my one constant has been SaneBox because no matter which email client I'm using, I can still get auto inbox sorting, deferred email, reply tracking, and a pile of additional email tools via SaneBox. The service gives me the freedom to try and use any email client that tickles my fancy.

There is a lot more to SaneBox, but in addition to all of that, SaneBox gives you email client freedom. Just yesterday I hear from a reader that finally got around to trying out SaneBox and now he’s a believer. As he explained it to me, his biggest regret was not trying it sooner. To learn more head over to SaneBox and sign up today. Using the links in this post, you’ll even get a sweet discount.

Get Some Automation with Text Expander (Sponsor)

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Often people ask me how to get started with some simple automation to make their lives easier. The answer to that question is this week’s sponsor, TextExpander. Copy and paste is an inefficient way to keep track of the things you type again and again. TextExpander makes you more productive by taking care of all those words and phrases for you. TextExpander works in all your apps so you can use it everywhere, like Microsoft Word and Excel, Adobe Illustrator and InDesign, and Apple’s Pages.

TextExpander does way more than that. With TextExpander you’ll see your snippets everywhere. It syncs between your Mac, iPhone, iPad, and Windows PC instantly.

They’ve got free snippet groups for all sorts of folks including job recruiters, freelancers, airport codes, brand names, and more at the TextExpander website (or you can download some of mine).

TextExpander even lets you run AppleScripts. For example, I use TextExpander to auto address emails with Apple Mail.

Best of all, with TextExpander you don’t have to work alone: TextExpander for Teams lets you manage and share snippets with your coworkers or the entire company. Use this link to get 20% off

Diagramming and Planning with inShort (Sponsor)

This week MacSparky is sponsored by inShort for macOS.

inShort is an advanced diagramming and planning tool that lets you specify processes, resources, and how they all fit together. All of this is built around a unique interface that enables you to drill down into the details of a project or move back up to the overview and see the project in its entirety. The interface is brilliant.

inShort is an opinionated application that makes planning and workflow easier. It gets regular development and recently they’ve added layers (for pro subscribers), which add a new dimension to your diagrams, successfully combining related schemes in a common space.

If your project works in cycles, there’s new logic available in the application that lets you take into account several schedules for one object. It even addresses failed tasks, letting you map out what happens if the task fails in your project planning. This lets you log and analyze how what happens if things break, and it even updates the Gantt chart to display the failure.

If you haven’t checked out inShort, you should. Check out inShort.

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Stop Hating Email with SaneBox (Sponsor)

This week’s MacSparky sponsor is SaneBox, the email tool that everybody could use. You may have heard about some of the innovative new email features like inbox auto-sorting, deferred email, and reply tracking. The trouble is that early implementations of those features were all app-specific. You had to switch to a different email client that you didn’t necessarily like to get those features.

SaneBox fixes that. SaneBox has all of those cool new email tools (plus many more), and it works with just about any email client. Over the last few years, I have been jumping between iOS email clients trying to find the right app for me. Throughout this process, my one constant has been SaneBox because no matter which email client I'm using, I can still get auto inbox sorting, deferred email, reply tracking, and a pile of additional email tools via SaneBox. The service gives me the freedom to try and use any email client that tickles my fancy. SaneBox makes Apple Mail feel like a bad-ass email client and that is saying something.

There is a lot more to SaneBox, but in addition to all of that, SaneBox gives you email client freedom. To learn more head over to SaneBox and sign up today. Using the links in this post, you’ll even get a sweet discount.

Unlock Your Productivity With TextExpander

This week MacSparky is sponsored by TextExpander, the application that saves me time every day. TextExpander works everywhere you type, improving your productivity and accuracy no matter what apps you use.

You may think of TextExpander as a way to quickly type your address or phone number but it is so much more. I use it to run AppleScripts, draft legal contracts, and everything in between. With TextExpander, you can easily insert text snippets in any application from a library of content created by you and your team.

I’ve talked on my podcasts about my Date and Time stamp TextExpander snippet I use all the time to date/time stamp notes on my Mac. Here it is if you’d like to create it in your copy of TextExpander. I use the the snippet “xdts” to trigger it.

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Whether you use it on your own or with your team, TextExpander makes you more productive. TextExpander is available for macOS, Windows, iPhone and iPad, and Chrome. Head to this link to get 20% off your first year. 


Manage PDFs with PDFpen (Sponsor)

This week, MacSparky is sponsored by PDFpen for Mac. Preview does a good job at very basic PDF edits but if you need more powerful tools for PDFs, look no further than PDFpen and PDFpen Pro. I use PDFpen Pro nearly daily to manage and create digital documents for my day job. I like PDFpen because it brings so much to the table. PDFpen version 11 released last month with a lot of new features:

  • Split-view mode for editing

  • New Font Bar for expressive font control

  • Import scans from Continuity Camera

  • Customize page-number locations

  • Add multiple items to the Library at once

  • Option to turn off guides

  • Medical/Legal dictionaries for OCR (English language)

  • Automatic deskew independent of OCR

  • Option to specify default zoom

  • Specify Facing Pages settings for individual documents

  • Improved Sidebar

  • Edit Form Elements Properties for multiple form fields simultaneously (PDFpenPro)

PDFpen can even take a PDF document and turn it into a workable Microsoft Word file. In that sense it is also a PDF deconstruction tool and so very handy. PDFpen does all of this, and so much more. Smile also offers PDFpen for iPad and iPhone for editing PDFs for when you are on the go.

Head over to the PDFpen website for a full list of features. Also, make sure to let them know you heard about it here at MacSparky. 

Add Features to Apple Mail with SaneBox (Sponsor)

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Recently, I was talking to a nerd-friend about email, and he explained how he likes email but just wished it had a few additional features, like deferred mail. What he didn’t realize is that he could have all of that immediately, in Apple Mail, with this week’s sponsor, SaneBox. SaneBox is the solution to so many email problems. SaneBox is the email service that adds a pile of productivity features to your email, regardless of what email client you use. For a lot of folks, email is a constant pain point, and it doesn’t need to be. With SaneBox at your back, you can:

  • Wake up every day to find the SaneBox robots have automatically sorted your incoming email for you so you can address the important and ignore the irrelevant.

  • Defer email for hours, days, or weeks, so it is out of your life until a more appropriate time. They’ve even added a new feature that can optionally auto-reply to snoozed email with something like, “I’m sorry, but I'm underwater right now. I’ll get back to you in a few days.”

  • Set secret reminders so if someone doesn’t reply to an important email, SaneBox gives you a nudge to follow up.

  • Automatically save attachments to the cloud (like Dropbox).

  • Use their SaneForward service to automatically send appropriate emails to services like Evernote, Expensify, and Kayak.

  • Move unwanted email to the SaneBlackHole and never see anything from that person again.

The list goes on. For instance, you can have SaneBox send an auto-reply when you defer an email. Why not straighten out your email by getting a SaneBox account today? If you sign up with this link, you even get a discount on your subscription.

 

The Updated inShort (Sponsor)

This week MacSparky is sponsored by inShort for macOS.

inShort is an advanced diagramming and planning tool that lets you specify processes, resources, and how they all fit together. All of this is built around a unique interface that enables you to drill down into the details of a project or move back up to the overview and see the project in its entirety. The interface is brilliant.

Since the last time I featured inShort on this website, there have been several significant updates. The application now works with layers (for pro subscribers), which add a new dimension to your diagrams, successfully combining related schemes in a common space.

If your project works in cycles, there’s new logic available in the application that lets you take into account several schedules for one object. One of the most interesting new features to me is the introduction of failed tasks. You can map out what happens if the task fails in your project planning. This lets you log and analyze how what happens if things break, and it even updates the Gantt chart to display the failure.

Other improvements include the ability to customize your chart presentation style, a dark theme, and several other minor improvements.

If you’d like to bring some powerful tools to your planning, check out inShort.

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OmniFocus and Review (Sponsor)

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This week MacSparky is sponsored by OmniFocus, the application I use to capture, manage, and complete my tasks and projects. One of my favorite reasons to Use OmniFocus is its powerful review tools.

Specifically, with OmniFocus you can assign a specific review frequency to each project. For some active projects, I may set the frequency to once a week. For other less active projects, it may be just once every six months. Regardless, this system builds in an easy way for me to stay on top of projects that may otherwise fall through the cracks. The trick is, at least once a week I take a look at all of the projects that are due for review.

Once I take a look at the projects, I often find things that I can update, revise, or even kill. Think of it as Game of Thrones, but for projects. Every week something must die. I love having these powerful review tools in my task manager, and it has saved my bacon more than once. Over the years, the team at the Omni Group has made this feature even more powerful, and it is easy to use on all of the various platforms including Mac, iPad, and iPhone.

My weapon of choice for review continues to be my fancy iPad with a cup of tea somewhere away from my desk. For some reason, I find it easier to kill projects when I’m not sitting at my desk. Maybe a psychiatrist could explain that to me one day.

Either way, if you’ve got OmniFocus installed, start using the review process now. You’ll be surprised at how powerful it is and how much better you feel once you have a regular review practice. If you don’t have OmniFocus, download the free trial and see what I mean. The Omni Group sweats the details, and this is just one of many features that you’ll love.



PDFpen: Powerful PDF Editing (Sponsor)

This week, MacSparky is sponsored by PDFpen for Mac. To properly work with PDF documents, you’ll need some powerful tools:

  • You’ll need to have the ability to perform optical character recognition on the document so you can search it.

  • You’ll need a full set of annotation tools.

  • You’ll need the ability properly redact private information.

  • You’ll need image support.

  • You’ll need the ability to add a digital signature.

PDFpen does all of this, and so much more. Smile also offers PDFpen for iPad and iPhone for editing PDFs for when you are on the go.

Head over to the PDFpen website for a full list of features. Also, make sure to let them know you heard about it here at MacSparky.com. 

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Save Time with TextExpander (Sponsor)

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This week MacSparky is sponsored by TextExpander, the text expansion tool for Mac, iPad, iPhone, and Windows that will save you so much time. How much time? TextExpander has saved me 14 hours since my last install. That is literally additional time for me to spend with my family, read a book, or take a nap that I'd have otherwise been at my keyboard.

With the latest releases, TextExpander 6.5 for macOS and 2.0 for Windows, creating powerful snippets is easier than ever. The new visual editor makes it easier to see and edit snippet Fill-ins, dates and date math, nested snippets, and more.

You can Insert words, phrases, forms, templates, and more with just a couple key clicks—everywhere you type. TextExpander is automation for everyone. What would you do with an additional 14 hours? Subscribe to TextExpander with this link to get 20% off your subscription and find out.


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Get More From Your Mac With BetterTouchTool (Sponsor)

This week MacSparky is sponsored by BetterTouchTool, the Mac App that gives your input devices superpowers. While Apple makes some excellent trackpads and mice, the built-in gestures are just a taste of what you could do with those devices. With BetterTouchTool, you can completely re-design your Touch Bar, configure various Magic Mouse and Trackpad gestures, define keyboard shortcuts, bind standard mouse buttons, use the Siri Remote with your Mac and do tons more.

BetterTouchTool offers many actions to automate various tasks on your Mac. These can be assigned to any input-device trigger you choose. Additionally, it contains some handy features like window snapping, a clipboard manager, a screenshot editor, and much more. It even includes a free iOS app to control your Mac and trigger actions remotely. If you have a MacBook or MacBook Pro, this app is an absolute game changer.

Recently, the BetterTouchTool Community was begun, which you can find at community.folivora.ai. Users have shared some amazing presets there, including some very advanced custom Touch Bar setups that you should check out.

One of my favorite Better Touch Tool gestures lets me quit the current app by pinching with my thumb and two fingers. Whenever I want to shut down a bunch of apps, and my hand is on the trackpad, there is no faster way.

BetterTouchTool comes with a 45-day trial after which you can choose between a license that includes all updates for two years and a lifetime license.

BetterTouchTool has been around for nine years, and I've been using it the entire time. With BetterTouchTool, I can make my Mac dance. You 2should too. MacSparky readers can purchase BetterTouchTool for 15% off at checkout by using the coupon code MACSPARKYBTT for a limited time. So don’t delay. Go to folivora.ai to learn more and take advantage of the special limited-time, 15% discount on BetterTouchTool.

Accomplish More Every Day with OmniFocus (Sponsor)

This week MacSparky is sponsored by OmniFocus, the task manager I’ve used for years to stay on top of my work and make time for play.

OmniFocus not only offers its users power, it also comes with flexibility. You can make this app work the way you think. Need tags? OmniFocus has them. Want to review your active project routinely? OmniFocus does that. Need to quickly get your tasks out of your brain and into your Mac/iPad/iPhone? OmniFocus makes task capture trivial.

With OmniFocus, you have all the tools. This week has been bananas for me. Because of some work commitments, I only have time for the few most critical tasks every day. OmniFocus is helping me out with that because I tag the most important tasks (I use “Big Rock”) and OmniFocus has a perspective to show me the big rocks every day. This week. I’m just doing those items. Next week, when things slow down a bit, I can dive deeper, but for now, I see exactly what I need. It’s a simple perspective and I’m adding a screenshot at the bottom of this post.

I use OmniFocus every day to keep my life together. There is no way I could run a law practice, video business, three podcasts, and be a dad without the powerful tools that OmniFocus gives me. Why not check it out for yourself? Head over to the OmniFocus website and download the free trial. Make sure to let them know you heard about it here at MacSparky.com.

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