This week MacSparky is sponsored by OmniFocus, the application I use to capture, manage, and complete my tasks and projects. One of my favorite reasons to Use OmniFocus is its powerful review tools.

Specifically, with OmniFocus you can assign a specific review frequency to each project. For some active projects, I may set the frequency to once a week. For other less active projects, it may be just once every six months. Regardless, this system builds in an easy way for me to stay on top of projects that may otherwise fall through the cracks. The trick is, at least once a week I take a look at all of the projects that are due for review.

Once I take a look at the projects, I often find things that I can update, revise, or even kill. Think of it as Game of Thrones, but for projects. Every week something must die. I love having these powerful review tools in my task manager, and it has saved my bacon more than once. Over the years, the team at the Omni Group has made this feature even more powerful, and it is easy to use on all of the various platforms including Mac, iPad, and iPhone.

My weapon of choice for review continues to be my fancy iPad with a cup of tea somewhere away from my desk. For some reason, I find it easier to kill projects when I’m not sitting at my desk. Maybe a psychiatrist could explain that to me one day.

Either way, if you’ve got OmniFocus installed, start using the review process now. You’ll be surprised at how powerful it is and how much better you feel once you have a regular review practice. If you don’t have OmniFocus, download the free trial and see what I mean. The Omni Group sweats the details, and this is just one of many features that you’ll love.

This week, MacSparky is sponsored by PDFpen for Mac. To properly work with PDF documents, you’ll need some powerful tools:

• You’ll need to have the ability to perform optical character recognition on the document so you can search it.

• You’ll need a full set of annotation tools.

• You’ll need the ability properly redact private information.

• You’ll need image support.

• You’ll need the ability to add a digital signature.

PDFpen does all of this, and so much more. Smile also offers PDFpen for iPad and iPhone for editing PDFs for when you are on the go.

Head over to the PDFpen website for a full list of features. Also, make sure to let them know you heard about it here at MacSparky.com. 

https://www.youtube.com/watch?time_continue=18&v=1OVaaLEbFH0

This week MacSparky is sponsored by BetterTouchTool, the Mac App that gives your input devices superpowers. While Apple makes some excellent trackpads and mice, the built-in gestures are just a taste of what you could do with those devices. With BetterTouchTool, you can completely re-design your Touch Bar, configure various Magic Mouse and Trackpad gestures, define keyboard shortcuts, bind standard mouse buttons, use the Siri Remote with your Mac and do tons more.

BetterTouchTool offers many actions to automate various tasks on your Mac. These can be assigned to any input-device trigger you choose. Additionally, it contains some handy features like window snapping, a clipboard manager, a screenshot editor, and much more. It even includes a free iOS app to control your Mac and trigger actions remotely. If you have a MacBook or MacBook Pro, this app is an absolute game changer.

Recently, the BetterTouchTool Community was begun, which you can find at community.folivora.ai. Users have shared some amazing presets there, including some very advanced custom Touch Bar setups that you should check out.

One of my favorite Better Touch Tool gestures lets me quit the current app by pinching with my thumb and two fingers. Whenever I want to shut down a bunch of apps, and my hand is on the trackpad, there is no faster way.

BetterTouchTool comes with a 45-day trial after which you can choose between a license that includes all updates for two years and a lifetime license.

BetterTouchTool has been around for nine years, and I’ve been using it the entire time. With BetterTouchTool, I can make my Mac dance. You 2should too. MacSparky readers can purchase BetterTouchTool for 15% off at checkout by using the coupon code MACSPARKYBTT for a limited time. So don’t delay. Go to folivora.ai to learn more and take advantage of the special limited-time, 15% discount on BetterTouchTool.

This week MacSparky is sponsored by OmniFocus, the task manager I’ve used for years to stay on top of my work and make time for play.

OmniFocus not only offers its users power, it also comes with flexibility. You can make this app work the way you think. Need tags? OmniFocus has them. Want to review your active project routinely? OmniFocus does that. Need to quickly get your tasks out of your brain and into your Mac/iPad/iPhone? OmniFocus makes task capture trivial.

With OmniFocus, you have all the tools. This week has been bananas for me. Because of some work commitments, I only have time for the few most critical tasks every day. OmniFocus is helping me out with that because I tag the most important tasks (I use “Big Rock”) and OmniFocus has a perspective to show me the big rocks every day. This week. I’m just doing those items. Next week, when things slow down a bit, I can dive deeper, but for now, I see exactly what I need. It’s a simple perspective and I’m adding a screenshot at the bottom of this post.

I use OmniFocus every day to keep my life together. There is no way I could run a law practice, video business, three podcasts, and be a dad without the powerful tools that OmniFocus gives me. Why not check it out for yourself? Head over to the OmniFocus website and download the free trial. Make sure to let them know you heard about it here at MacSparky.com.

This week MacSparky is sponsored by Ulysses, that powerful writing tool that works on Mac, iPad, and iPhone and I use every day. In the last year, my usage of Ulysses has only increased more. It has become for me, “the place for words”. Not only do I keep a repository of text, I call it the “text bank” that I use in my law practice in Ulysses, it has also become the place I keep notes, work on drafts, outline screencasts, plan podcasts, and write just about all the other words I make in one context or another. I love the clean design and the way it syncs everything everywhere. The image to the right is my Ulysses sidebar. There is so much contained in these categories.

The Ulysses team has been busy. Recent additions include new styles and themes and the new ability to split the view, showing you two different Ulysses notes at the same time. I’ve only been using split view a short time but already couldn’t imagine Ulysses without it. Best of all, if you sign up with the links in this blog post, you’ll get three months of Ulysses for free. 

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This week MacSparky is sponsored by the latest release of TextExpander 6.5 for macOS and 2.0 for Windows and their new visual editor for snippets. The new editor make it easier to see and edit snippet Fill-ins, dates and date math, nested snippets, and more.

TextExpander has always been powerful. With this update it gets even easier to use that power. Now you can nsert words, phrases, forms, templates, and more with just a couple key clicks—everywhere you type.
Go download it today and take control of your time and productivity by letting TextExpander handle your repetitive typing tasks. Sign up with this link and get 20% off.

This week MacSparky is sponsored by SaneBox, the email service that can help you get control of your inbox. For a lot of folks, email is a constant pain point, and it doesn’t need to be. With SaneBox, you add a powerful set of email tools that can work in just about any email client. SaneBox allows you to:

• Wake up everyday to find that the SaneBox robots have automatically sorted your incoming email for you so you can address the important and ignore the irrelevant.

• Defer email for hours, days, or weeks so it is out of your life until a more appropriate time.

• Set secret reminders so if someone doesn’t reply to an important email, SaneBox gives you a nudge to follow up.

• Automatically save attachments to the cloud (like Dropbox).

• Use their SaneForward service to automatically send appropriate emails to services such as Evernote, Expensify, and Kayak.

• Move unwanted email to the SaneBlackHole and never see anything from that person again.

To me, getting the SaneBox account was the inflection point between when email controlled me and I started controlling email. If you are still on the other side of that equation, it’s time you joined us and stop letting email make you crazy. I’ve been a paying subscriber for years and can’t imagine getting by without it. If you sign up with this link, you even get a discount off your subscription.

This week MacSparky is sponsored by HoudahGeo, the Mac application that simplifies adding geolocation data to your photos.

A lot of us have fancy cameras that, unlike the iPhone, don’t automatically add geolocation data to every photo. The thing is, I like having location data attached to my photos so I can look at all the pictures I took in Chicago or Hawaii, even those taken with the fancy camera.

HoudahGeo solves that problem. HoudahGeo can add locations to photos, whether they’re in a folder on your Mac or right in the photo library, making it Apple Photos compatible.

HoudahGeo does two things for photos in your library:

• Add location information to the photo in your library. This allows Apple Photos to organize and find your photos by location. Just the same as if you had made the effort to manually assign the locations in Apple Photos

• Geotag the original image files saved to your Photos library. This updates the JPEG or RAW files that came from your camera to include GPS tags, location names, etc.*

HoudahGeo is used by travelers and professionals alike. Some use location information to organize and find photos. Others need to add GPS coordinates to photo to assess roadwork damages, to record wildlife sightings or to document environmental damages, or even document the location of a really great looking tree. There is a cool blog entry where the developer used HoudahGeo to track an 8-day hike up Mount Kilimanjaro, which explains exactly how they used the app. Using HoudahGeo you can attach location data to photos with or without a geolocation log.

Using HoudahGeo, I’m quickly able to add location data to all of my photos. Moreover, this week you can get a discount using the links in this post.

* Caveat: iCloud Photos does not re-upload modified image files. Location information added to the library gets synched through iCloud. Geotagged image files are uploaded to iCloud only if the tags were added before iCloud Photos got to uploading the files. Thus users of iCloud Photos should geotag their photos before adding them to the Photos library. For this purpose, you can use HoudahGeo instead of the Photos app to download photos from your camera. Download, geotag, add to the Photos library, and let iCloud Photos do its job.

This week’s MacSparky sponsor is SaneBox, the email tool that everybody could use. You may have heard about some of the innovative new email features like inbox auto-sorting, deferred email, and reply tracking. The trouble is that early implementations of those features were all app-specific. You had to switch to a different email client that you didn’t necessarily like to get those features.

SaneBox fixes that. SaneBox has all of those cool new email tools (plus many more), and it works with just about any email client. Over the last few years, I have been jumping between iOS email clients trying to find the right app for me. Throughout this process, my one constant has been SaneBox because no matter which email client I’m using, I can still get auto inbox sorting, deferred email, reply tracking, and a pile of additional email tools via SaneBox. The service gives me the freedom to try and use any email client that tickles my fancy.

There is a lot more to SaneBox, but in addition to all of that, SaneBox gives you email client freedom. To learn more head over to SaneBox and sign up today. Using the links in this post, you’ll even get a sweet discount.

This week MacSparky is sponsored by OmniFocus 3. I’ve heard from lots of readers that are loving the new OmniFocus 3 features. I sure do.

The new version features a unique design that makes smart, useful changes without making change for the sake of change itself. Moreover, they’ve added several useful features of the application, my favorite of which is tags. Adding tags OmniFocus gives you the ability to have multiple vectors to get into your OmniFocus database and find exactly what you need precisely when you need it. I even wrote an article about how I’m using tags for the Omni Group’s website. Tags help you manage big things, but they also help you manage small things too. Lately, I’ve been tagging tasks related to bill payment with the additional “bills” tag. Then when I sit down to pay bills, I can press one button in OmniFocus and pay them all at once.

I use OmniFocus every day to keep my life together. There is no way I could run a law practice, video business, three podcasts, and be a dad without the powerful tools that OmniFocus gives me. Why not check it out for yourself? Head over to the OmniFocus website and download the free trial. Make sure to let them know you heard about it here at MacSparky.com.