Blast Through Your Email Inbox with TextExpander – Sponsor

This week MacSparky is sponsored by TextExpander. I feel like this is particularly appropriate because TextExpander has been helping me keep up with what can only be described as an email deluge over the last few weeks. Last month I released two field guides, which stretched all of my resources to their very limit. Every time I publish a new field guide, I get lots of email from customers and prospective customers about the new course. The last few weeks I’ve had that problem times two.

TextExpander has saved my bacon, again. I’ve created snippets to answer all of the most common questions and solve the most common problems. This lets me get through hundreds of emails in a fraction of the time it would take otherwise. Moreover, I have a team TextExpander account, so my assistant has access to the same snippets that I’m using and is just as fast at helping customers as I am. It’s productivity times two.

TextExpander allows you to simplify and automate what can be time-consuming and frustrating text entry. Not only does it substitute text at your will, but it also does things like insert dates, grab the contents of the clipboard, and even run AppleScript and JavaScript. It’s text expansion plus so much more.

I’ve written about TextExpander many times over the years because it’s so useful to me. I bet you have times where you get more email than you expect as well. Set yourself up with a TextExpander account and see just how much time you can save. It will surprise you. Use the links in this post and let them know you heard about it on MacSparky to get 20% off your subscription.

Mac Power Users 451: Task Management Strategies

On this week’s episode of Mac Power Users, Katie and I revisit the topic of task management. We talk about digital task managers, our history managing tasks, various tiers of task management from simplified to advanced, systems for digitally managing our tasks, and how to keep it all together.

This episode of Mac Power Users is sponsored by:

Squarespace: Make your next move. Enter offer code MPU at checkout to get 10% off your first purchase.
Hover: Show the world what you’re passionate about with 10% off your first purchase.
TextExpander from Smile: Type more with less effort! Expand short abbreviations into longer bits of text, even fill-ins, with TextExpander from Smile.
1Password: Have you ever forgotten a password? Now you don’t have to worry about that anymore. Save up to 20% using this link.

The Siri Shortcuts Home Screen

I was listening to Cortex this week and heard CGP Grey talking about replacing applications on his home screen with Siri Shortcuts links. It was some really clever insight and led me down a rabbit hole of experiments resulting in this, the all Siri Shortcuts home screen.

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Free Agents 57: Chef = Boss

This episode of Free Agents is all about space. Mike and I discuss the role of mise en place (French for “set up” or “putting in place”) for a successful free agency. Also, I talk about the effect of dedicated spaces on production, Mike is thinking about leaving his co-working space, and I’m plotting a sabbatical for more “space”.

This episode of Free Agents is sponsored by:

Squarespace: Make your next move. Enter offer code FREEAGENTS at checkout to get 10% off your first purchase.
FreshBooks: Online invoicing made easy.

Get Three Free Months of Ulysses – Sponsor

This week, MacSparky is sponsored by Ulysses, the writing application I use every day. Ulysses gives me a focused writing environment, eliminating distractions and encouraging me to do the hard work of moving the cursor across the line.

While there are plenty of minimalist writing tools, there is only one Ulysses. That is because in addition to obsessive design, Ulysses has some real power under the hood.

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I love the way Ulysses organizes the various facets of my life and where I do my writing. This screenshot is only the tip of the iceberg for me. As I go deeper in these levels, I have all sorts of text that I’m currently writing, have already written, or use as a reference. And because it syncs across macOS and iOS, all of it is always available to me. There is a reason I always have this app open.

For the latest operating system updates, Ulysses was there. Version 14 adds a new dark mode, better designs on sheets, Siri Shortcuts integration, and iPhone XS Max support. The Siri Shortcut support lets you create a new sheet, view an individual sheet, or even view a group of sheets.

My thanks to Ulysses for not only sponsoring the website this week, but also for helping me move the cursor every day. You can get three free months of Ulysses with this link. Check it out.

Mac Power Users 450: MPU+: I’m a Big Phone Guy

Join us this week for MPU+. Katie and I chat about my new phone, Katie’s broken Mac, iOS 12 follow-up, Siri Shortcuts, transitioning from Dropbox to iCloud, my laptop replacement, and more.

This episode of Mac Power Users is sponsored by:

The Omni Group: We’re passionate about productivity for Mac, iPhone, and iPad.
Gazelle: Sell your iPhone for cash at Gazelle!
FreshBooks: Online invoicing made easy.
Handy: The most reliable name in house cleaning.

Facebook Breach: 50 Million Users

Today Facebook explains that on Tuesday, they discovered a security issue, compromising 50 Million accounts. Just to be clear, that is a five followed by seven additional zeroes. While I’m not a fan of Facebook generally, I do appreciate that they shared this with users within days of discovery. (The post explains they discovered the breach on September 25.) At the same time, it’s only been days and 50 million is an awfully round number. Is that really all?

While it is easy to poke fun at Facebook, I think a lot of companies are vulnerable. The hackers are getting smarter and they only need the folks holding our data to make one mistake. Get yourself a password manager and please use multiple, secure passwords. You probably know my choice is MPU sponsor 1Password but whatever your preference, get some real security tools to back you up.

OmniFocus 3 for the Mac

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This week, the Omni Group has released version 3 of OmniFocus for the Mac. This release closes the loop on the version 3 release which began a few months ago with the release of version 3 for iOS.

While the new version of OmniFocus still works with GTD, I look at the new release as an intentional breaking away from prior constraints related to making it a GTD tool. Contexts are out. Tags are in. But what does that mean? I wrote an article for Inside OmniFocus over the weekend where I explained the addition of tags has fundamentally changed the way I use the application.

Multiple vectors into your task system can only be a good thing. With the new version of OmniFocus you don’t need to put four tags on every task but where appropriate, you could. With increased flexibility with tags, it makes OmniFocus’s custom perspectives even more useful.

One example I cited in my above-linked Inside OmniFocus article is invoice follow-up. I’ve got many legal clients and some automation that will generate a task for me to follow up on invoices. Those tasks appropriately belong with each individual client but with the new OmniFocus, I’ve been adding one additional tag to my creation script that inserts an “invoice” tag. Now when I set aside time to follow up on invoices, it no longer involves a hunt through my system. I simply pull up available tasks with the “invoice” tag and go through my list. That’s a small example, but you get the idea.

Just like with the release of version 3 for iOS, this new version of OmniFocus doesn’t make any change simply for the sake of change but only where it makes the application easier to use or more powerful and, in several cases, both of those things.

Another example of that is the new Forecast view that now mixes your calendar items in with your tasks in their calendar order. If you have a deadline at 9:00 and a dentist appointment at 10:00, the deadline appears first. Clever.

The deceptive part is that these changes and refinements add up to way more than the sum of their parts. I find the application more nimble and more powerful than before. It’s completely changed my own “system” for using the application. To learn more about version 3 check out the OmniFocus web site. If you’d like a lot more words on the new version, I’d recommend Rose Orchard‘s review over on MacStories. And, of course, if you’d like 5+ hours and 69 separate videos on using OmniFocus, I’ve got that covered too.