Mac Power Users 425: Web Browsers

Join us this week as we dive into the topic of browsers: the browsers we use on Mac and iOS, reasons to look at third-party browsers versus staying with Safari, tweaking your settings, our favorite add-ons and companions services, and more.

This episode of Mac Power Users is sponsored by:

Clean My Mac 3: A simple and powerful application to make your Mac as good as new. Get 20% off.
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The Omni Group: We’re passionate about productivity for Mac, iPhone and iPad.

Home Screens – Dr. Barrett Mosbacker

Some of my favorite home screens come from MacSparky readers. Dr. Barrett Mosbacker is one of those. So Barrett, show us your home screen.

What are some of your favorite apps?

For managing my personal and professional life my favorite apps are Spark, Fantastical, Things 3, GoodNotes, and DEVONthink. Spark and Fantastical are powerful but easy to use applications for managing my email and events. After being a long time OmniFocus Pro user I recently made the switch to Things 3. Both are exemplary apps for managing projects but I ultimately moved to Things 3 because I found myself spending less time fiddling with the application and more time getting work done. Things 3 is also an exquisitely designed app that is a pleasure to use.

I have been looking for the Holy Grail of applications for managing and integrating project and meeting notes, documents, and research. I finally found them in GoodNotes and DEVONthink. GoodNotes gives me the ability to use my iPad Pro with the Apple Pencil to take meeting notes in an unobtrusive manner. Because GoodNotes has accurate handwriting recognition (even for my horrible penmanship) I can export my meeting notes to DEVONthink. Later when I need to find these notes I can search for them in DEVONthink. I switched to DEVONthink after being a long time Evernote Business user. Although DEVONthink takes time to learn, its powerful features and integrated mobile app make it the ideal repository for all of my personal and professional notes, documents, and research.

Which app is your guilty pleasure?

I’m feeling a little guilty for saying so, but I don’t have one. Virtually all of my iPhone and iPad applications are for getting things done. The closest I come to a guilty pleasure is the Kindle app for my professional and pleasure reading. I may need to get a life! 🙂

What app makes you most productive?

Things 3. I manage a large number of complex projects involving my Senior Leadership Team as well as mundane personal tasks like reminding me to take the trash to the curb. For my purposes, Things 3 has the right balance of power, flexibility, and elegant GUI.

What app do you know you’re underutilizing?

I am probably underutilizing MindNode. I do a lot of writing and speaking. Scrivener is my go to application for all writing—from short blog articles to essays and book projects. I also use it for drafting my speaking notes. I find myself vacillating between using MindNode and OmniOutliner when drafting my thoughts and outlines for writing or speaking projects. I would default more often to MindNode if it had true Apple Pencil support.

How many times a day do you use your iPhone/iPad?

I use my iPhone approximately once an hour through out the day beginning at 4:30am when its alarm goes off. I use the iPad all day throughout the day. I have Things 3 open on the iPad, which sits next to my MacBook Pro. This keeps my to-do list constantly in front of me so that I focus on what is most important. I grab the iPad and Apple Pencil whenever I have a meeting. I take my handwritten notes in GoodNotes and then export them to DEVONthink for future reference. Any to-do items arising from the meeting go into Things 3.

What Today View widgets are you using and why?

I use the Fantastical, Things 3, AccuWeather, The Calculator, and Deliveries widgets.

What is your favorite feature of the iPhone/iPad?

It is difficult to identify favorite features but I suppose on the iPhone it would be the dictation application. I cannot type quickly and accurately using the on screen keyboard on the iPhone X so I rely heavily on dictation. Apple Pencil support is my favorite feature of the iPad Pro. I use it for taking notes, annotating PDFs, and jotting down ideas.

If you were in charge at Apple, what would you add or change?

I would enhance iCloud to have the feature sets of both DropBox and Google Docs and I would substantially increase the total free space available to iCloud, or at least substantially increase the space available at each price tier. I would like to make iCloud my default application for storing and sharing documents and collaboration. The way things stand now, I use iCloud to sync across my devices, DropBox for sharing documents with others, and Google Docs when I need robust collaboration. I would also substantially enhance the capability of Siri. Apple lead in this space but has since fallen behind Google and Amazon.

Do you have an Apple Watch? Show us your watch face tell us about it.

I have a Series 2 Apple watch. I use the Siri watch face as my default but I also use the Activity Face for my morning workout and for tracking my physical activity throughout the day.

What’s your wallpaper and why?

I use a solid black wallpaper on my iPhone because it makes the app icons stand out without distraction. On my iPad I use a beautiful fall picture of the Saint Louis Gateway Arch National Park.

Thanks Barrett.

Free Agents 44: Maybe You’ll Get a Real Job, with David Wain

You might not realize it, but creative professionals in the entertainment industry are also free agents. In this episode, we talk to writer/actor/director David Wain of Wet Hot American Summer and The State about his life as a free agent, from hitting MTV right out of college to the lean times that followed. Turns out that juggling a busy schedule, learning to say no, and not being able to plan vacations far in advance are all features of his line of work.

Guest Starring: David Wain

This episode of Free Agents is sponsored by:

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Freshbooks: Online invoicing made easy.

Apple is Staffing Up Siri

There’s a lot of news lately about Apple staffing up Siri. First we heard that they are adding something like 100 additional engineers to the product. Now the New Your Times is reporting Apple hired Google’s former artificial intelligence chief, John Gannandrea to oversee Apple’s machine learning and artificial intelligence efforts. Reportedly, Gannandrea will report directly to Tim Cook.

Speaking at John Gruber’s Daring Fireball party a few years ago, Apple’s Craig Federighi and Phil Schiller both explained that Apple can still make Siri smart without looking at all of its user’s data the way Google does. I don’t remember the exact example, but they said something like they don’t need to look at your pictures of mountains to teach a computer what a mountain looks like. Nevertheless, Siri does lag behind competing virtual assistants. I found their confidence uplifting because I want both to protect my privacy and for Siri to get smarter.

It looks like Apple is going to try and make Siri better by increasing engineering while maintaining its position on user privacy. I hope this makes a difference because Google and Amazon certainly aren’t standing still.

Regardless, don’t expect results immediately. I think Siri improvements will be a gradual thing, over time. I think it’s similar to the way Apple has improved its cloud services. They’ve come a long way with iCloud over the past few years, but that would be easy to miss if you weren’t paying attention.

Repairability vs. Sturdiness

Over the years, Apple Products have become increasingly less repairable. The latest teardown of the new iPad evidences this fact with photos of densely packed electronic components and copious amounts of glue. This led iFixit to give the new iPad a low repairability score.

I get that, but also don’t see it as big of a strike against the iPad as most people make it out to be. For years now, repairing these devices, even without the glue, has been no walk in the park. To make these devices small, they have to be dense, and things are locked together inside, so the contents don’t move around. This also leads to that sense of sturdiness you feel with an iPad in your hand.

I can’t help but feel to make it more repairable you’d lose some of that. I’d also argue that for the vast majority of us, we’re not going to take a screwdriver to our iPad at any time, no matter how repairable it is. As a result, for most of us using less glue, adding more space inside, making the device less sturdy for the sake of repairability is a cost without a benefit.

I don’t envy Apple in having to make that decision between repairability and sturdiness. I understand there is a screwdriver-wielding crowd out there that won’t be happy as Apple increasingly locks these devices down. However, I think they generally make the right decisions when you consider the abundance of Apple Stores and certified repair centers where we can get a professional to fix our devices and the fact that we buy these devices to use them every day, not take them apart.

Daisy Disk 4.5

DaisyDisk is a smart little utility to help you manage your Mac’s drive space. I’ve been DaisyDisk on my Macs for a long time. Recently they updated to version 4.5.

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The initial reason I liked DaisyDisk so much is the user interface. It uses a series of colorful concentric circles representing your drive space which is both pleasing to look at and easy to understand.

Over the years, the application got more and more powerful, making it even more of a natural recommendation. With the most recent update to version 4.5, they’ve gone entirely in with Apple’s new APFS file system. I’ve been using the latest version, and I like it. The DaisyDisk team also put together an interesting article about the top five challenges with APFS and how they solve them.

If you’ve never heard of DaisyDisk, this is a Mac app worth checking out.

Tame Your Email with SaneBox – Sponsor

This week’s sponsor, SaneBox is the solution to so many of my email problems. SaneBox is the email service that adds a pile of productivity features to your email, regardless of what email client you use. For a lot of folks, email is a constant pain point, and it doesn’t need to be. With SaneBox at your back, you can:

Wake up every day to find the SaneBox robots have automatically sorted your incoming email for you so you can address the important and ignore the irrelevant.
Defer email for hours, days, or weeks, so it is out of your life until a more appropriate time. They’ve even added a new feature that can optionally auto-reply to snoozed email with something like, “I’m sorry, but I’m underwater right now. I’ll get back to you in a few days.”
Set secret reminders so if someone doesn’t reply to an important email SaneBox gives you a nudge to follow up.
Automatically save attachments to the cloud (like Dropbox).
Use their SaneForward service to automatically send appropriate emails to services like Evernote, Expensify, and Kayak.
Move unwanted email to the SaneBlackHole and never see anything from that person again.

The list goes on, and MacSparky readers love this service.

The SaneBox team has been hard at work lately improving the SaneBox interface and releasing even more new tools. For instance, now you can have SaneBox send an auto-reply when you defer an email. Why not straighten out your email by getting a SaneBox account today. If you sign up with this link, you even get a discount on your subscription.

Mac Power Users 424: Workflows with Mike Schmitz

Writer, podcaster, screencaster, and avid bookworm Mike Schmitz joins us to talk about his quest to “push past average”, become more productive, sleep better, read more, and live a well-balanced life.

This episode of Mac Power Users is sponsored by:

TextExpander from Smile: Type more with less effort! Expand short abbreviations into longer bits of text, even fill-ins, with TextExpander from Smile.
1Password: Have you ever forgotten a password? Now you don’t have to worry about that anymore. Save up to 20% using this link.
Squarespace: Make your next move. Enter offer code MPU at checkout to get 10% off your first purchase.
Freshbooks: Online invoicing made easy.

1Password for Mac Version 7 Beta

I’ve been running the beta of the new 1Password app for Mac for a while now, and I’d recommend it for any 1Password subscribers.

It’s hard to believe 1Password is up to version 7, but they are, and the new version adds a lot of new features. There’s a better sidebar, and there is now drag-and-drop so you can easily move items between vaults (or even share an item from the sidebar).

Tags also get better with the new ability to nest tags. I’ve started tagging passwords as we worth the family vault and it’s helping. Occasionally you may need to see a 1Password item entry while doing something on your Mac and discover the data gets covered up by other windows. They’ve fixed that now with the ability to pop out a window containing the password field, so it’s always on top.

1Password version 7 also makes changes to the typography. They’ve created their own font and added the ability to use rich text in the application’s text fields. There’s a whole lot more including a lot of under the hood work to make the application faster and more efficient.

I’m usually leery to install the first beta of key software, but I’ve been running this beta now for a week and had no problems. One password has a post that describes all of the new changes and you can download the beta right there if you are feeling brave.