Posts Tagged → devonthink

DEVONthink To Go 4

The DEVONthink team has been hard at work this year. Earlier this year, they released DEVONthink 4.0 Copernicus for the Mac, and now they have released DEVONthink To Go 4.0 Kepler for iPhone and iPad.

This is a major update, including features like Generative AI, custom metadata, versioning, and revision-proof databases. They’ve also improved search and smart groups.

I’ve got several DEVONthink databases that I’m constantly in. The area of greatest improvement in DEVONthink over the last several years has been the mobile experience. If you’re a DEVONthink user who hasn’t tried it for a while, you should. 

Moreover, the Mac, iPad, and iPhone versions of DEVONthink now share a single license, making it easier than ever to use the mobile version. You can learn more here.

DEVONthink – Your Research Command Center (Sponsor)

One question I frequently get from MacSparky readers and MPU listeners is: “What’s the best tool for managing research on the Mac?” My answer is always DEVONthink, and this week I’m happy to have them as a sponsor.

Let me tell you about my favorite new feature: the Mentions inspector. Think of it as your digital librarian that automatically discovers connections in your research. When you select a document, Mentions shows you everywhere its title appears across your database, complete with context. I’ve found this invaluable for uncovering relationships in my research that I didn’t even know existed.

official application icon for DEVONthink

But that’s just scratching the surface. Here’s what makes DEVONthink my go-to research tool:

  • Its AI engine learns how you organize and helps file new documents
  • A powerful search language that lets you construct precise queries
  • Rock-solid sync across devices with end-to-end encryption
  • Smart rules and reminders to automate your workflow
  • Rich AppleScript support for deep automation (I use this constantly)

The DEVONthink team keeps pushing the envelope with thoughtful improvements. Recent updates have brought enhanced PDF annotation, seamless Evernote import capabilities, and expanded Markdown support. This continuous evolution is why DEVONthink remains central to my research workflow.

If you’re looking to level up your research game, DEVONthink is offering MacSparky readers a 20% discount. It’s the tool I trust with my own research, and I think you’ll find it just as indispensable.

My thanks to DEVONthink for supporting MacSparky.

DEVONthink – Your Research Command Center (Sponsor)

One question I frequently get from MacSparky readers and MPU listeners is: “What’s the best tool for managing research on the Mac?” My answer is always DEVONthink, and this week I’m happy to have them as a sponsor.

Let me tell you about my favorite new feature: the Mentions inspector. Think of it as your digital librarian that automatically discovers connections in your research. When you select a document, Mentions shows you everywhere its title appears across your database, complete with context. I’ve found this invaluable for uncovering relationships in my research that I didn’t even know existed.

official application icon for DEVONthink

But that’s just scratching the surface. Here’s what makes DEVONthink my go-to research tool:

  • Its AI engine learns how you organize and helps file new documents
  • A powerful search language that lets you construct precise queries
  • Rock-solid sync across devices with end-to-end encryption
  • Smart rules and reminders to automate your workflow
  • Rich AppleScript support for deep automation (I use this constantly)

The DEVONthink team keeps pushing the envelope with thoughtful improvements. Recent updates have brought enhanced PDF annotation, seamless Evernote import capabilities, and expanded Markdown support. This continuous evolution is why DEVONthink remains central to my research workflow.

If you’re looking to level up your research game, DEVONthink is offering MacSparky readers a 20% discount. It’s the tool I trust with my own research, and I think you’ll find it just as indispensable.

My thanks to DEVONthink for supporting MacSparky.

DEVONthink 4.0 Copernicus Now Available (Sponsor)

Congratulations to team DEVONthink on launching version 4.0, *Copernicus.* I know they’ve been working on this update for years and it shows. Some of the new features:

  • DEVONthink 4 lets you integrate your choice of generative AI models for tasks like summarizing text, assigning tags, chatting with documents, and generating images.
  • You can use both online AI models (like ChatGPT, Claude, Mistral AI) and local models (via Ollama or LM Studio), with full control over privacy.
  • The app automatically versions documents and offers audit-proof databases, making it ideal for sensitive or financial records.
  • DEVONthink 4 Server features a redesigned web interface for improved teamwork, accessible from any browser or operating system.
  • Enhanced search now finds PDFs without OCR, and the new Graph Inspector helps visualize document connections.
  • Automation is improved with new actions, triggers, and reusable batch workflows.
  • The new license model provides one year of updates per purchase, with discounted and multi-year extension options, and continued app access even if you don’t renew.

Congratulations for a fantastic update.

DEVONthink 4 Beta: AI That Makes Sense for Power Users (Sponsor)

With WWDC finally here and everyone talking about AI, I’ve been thinking about which AI tools actually earn their place in my workflow. Most feel like solutions looking for problems–but DEVONthink 4 is different.

I’ve been testing the beta, and what strikes me most is how thoughtfully they’ve integrated AI into what’s already the gold standard for document management. This isn’t AI for AI’s sake. It’s AI that solves real problems for folks who work with lots of information.

The Chat Assistant lets you have conversations with your documents, which sounds gimmicky until you try it with a research project. Ask it to summarize themes across dozens of PDFs, or find connections between notes from different projects. It’s like having a research assistant who’s read everything in your database.

But the real power is in the automation. Smart rules can now use AI commands to auto-tag, label, and rate documents as they come in. Imagine never having to manually organize research papers or client files again. The AI summarizing feature is particularly clever. It creates concise summaries that actually capture what matters.

What I appreciate most is DEVONthink’s approach to AI providers. Instead of locking you into one service, they support multiple providers and models, including local ones if privacy is a concern. They’re even planning Apple Intelligence support when it arrives.

For those of us who’ve built our workflows around DEVONthink’s powerful search and organization features, version 4 feels like a natural evolution rather than a gimmicky add-on. The AI genuinely makes the app more useful without getting in the way.

The beta is available now, and if you’re curious about AI that actually serves your productivity instead of just impressing at parties, it’s worth a look.

DEVONthink 4 Brings Thoughtful AI Integration (Sponsor)

DEVONtechnologies has just released the public beta of DEVONthink 4, and it’s a substantial upgrade. Now the beta is officially here.

I’ve been using the beta, and I can confirm: this is a real leap forward. DEVONthink 4 is smarter, faster, and more modern in all the right ways. They’ve taken everything that made DEVONthink 3 great and brought it into 2025 with a thoughtful touch, especially when it comes to Artificial Intelligence.

And really, that’s no surprise. DEVONthink was using AI before AI was a buzzword. Now with version 4, they’ve taken it up a notch: integrating modern large language models like ChatGPT and Claude, enabling natural language search, tagging, summarizing, and even interactive document conversations. And you get to decide whether to use local or cloud-based models. It’s a smart, privacy-conscious approach that fits the DEVONthink ethos perfectly.

Beyond AI, DEVONthink 4 introduces versioning, audit-proof databases, a redesigned web interface for teams, enhanced automation tools, and a new license model that makes future upgrades easier to manage.

You can download the public beta and give it a try yourself. If you already own DEVONthink 3, there are upgrade paths available, including a free upgrade if you bought it recently.

This update feels exactly like what you’d expect from the DEVONthink team: powerful, modern, and built with care.

DEVONthink – Your Research Command Center (Sponsor)

One question I frequently get from MacSparky readers and MPU listeners is: “What’s the best tool for managing research on the Mac?” My answer is always DEVONthink, and this week I’m happy to have them as a sponsor.

Let me tell you about my favorite new feature: the Mentions inspector. Think of it as your digital librarian that automatically discovers connections in your research. When you select a document, Mentions shows you everywhere its title appears across your database, complete with context. I’ve found this invaluable for uncovering relationships in my research that I didn’t even know existed.

official application icon for DEVONthink

But that’s just scratching the surface. Here’s what makes DEVONthink my go-to research tool:

  • Its AI engine learns how you organize and helps file new documents
  • A powerful search language that lets you construct precise queries
  • Rock-solid sync across devices with end-to-end encryption
  • Smart rules and reminders to automate your workflow
  • Rich AppleScript support for deep automation (I use this constantly)

The DEVONthink team keeps pushing the envelope with thoughtful improvements. Recent updates have brought enhanced PDF annotation, seamless Evernote import capabilities, and expanded Markdown support. This continuous evolution is why DEVONthink remains central to my research workflow.

If you’re looking to level up your research game, DEVONthink is offering MacSparky readers a 20% discount. It’s the tool I trust with my own research, and I think you’ll find it just as indispensable.

My thanks to DEVONthink for supporting MacSparky.

Get Organized with DEVONthink (Sponsor)

official application icon for DEVONthink

I often hear from listeners and readers looking for a research solution in the Mac ecosystem. My favorite app for this, without a doubt, is DEVONthink. DEVONthink is the most professional document and information management application for the Mac. It’s the one place for storing all your documents, snippets, or bookmarks, and working with them.

The integrated AI engine assists you with filing and searching, while the extensive search language includes advanced Boolean operators.

DEVONthink features a flexible sync system that supports many cloud services — or lets you synchronize over your local network — with everything securely encrypted. This gives you the choice for whichever syncing works best for you!

It has Smart rules and flexible reminders that let you automate all parts of your workflow and delegate boring, repeating tasks. Let DEVONthink automatically organize your data with rules you define!

DEVONthink’s AppleScript dictionary is one of the best on the Mac. There’s no part of DEVONthink that can’t be automated. Extend DEVONthink’s functionality with your own commands by adding them to its Scripts menu. Even templates can have scripts inside and you can set up new documents with data from placeholders, or inserted using your own AppleScript code.

DEVONthink just continues to get better. In the latest update they improved PDF annotation, Evernote import, Markdown functionality, and added even more AppleScript and JavaScript automation.

I find DEVONthink’s combination of innovative features and automation support irresistible. Interested? MacSparky readers can get a 20% discount on DEVONthink.

Get Organized with DEVONthink (Sponsor)

official application icon for DEVONthink

I often hear from listeners and readers looking for a research solution in the Mac ecosystem. My favorite app for this, without a doubt, is DEVONthink. DEVONthink is the most professional document and information management application for the Mac. It’s the one place for storing all your documents, snippets, or bookmarks, and working with them.

The integrated AI engine assists you with filing and searching, while the extensive search language includes advanced Boolean operators.

DEVONthink features a flexible sync system that supports many cloud services — or lets you synchronize over your local network — with everything securely encrypted. This gives you the choice for whichever syncing works best for you!

It has Smart rules and flexible reminders that let you automate all parts of your workflow and delegate boring, repeating tasks. Let DEVONthink automatically organize your data with rules you define!

DEVONthink’s AppleScript dictionary is one of the best on the Mac. There’s no part of DEVONthink that can’t be automated. Extend DEVONthink’s functionality with your own commands by adding them to its Scripts menu. Even templates can have scripts inside and you can set up new documents with data from placeholders, or inserted using your own AppleScript code.

DEVONthink just continues to get better. In the latest update they improved PDF annotation, Evernote import, Markdown functionality, and added even more AppleScript and JavaScript automation.

I find DEVONthink’s combination of innovative features and automation support irresistible. Interested? MacSparky readers can get a 20% discount on DEVONthink.

Get Organized with DEVONthink (Sponsor)

official application icon for DEVONthink

I often hear from listeners and readers looking for a research solution in the Mac ecosystem. My favorite app for this, without a doubt, is DEVONthink. DEVONthink is the most professional document and information management application for the Mac. It’s the one place for storing all your documents, snippets, or bookmarks, and working with them.

The integrated AI engine assists you with filing and searching, while the extensive search language includes advanced Boolean operators.

DEVONthink features a flexible sync system that supports many cloud services — or lets you synchronize over your local network — with everything securely encrypted. This gives you the choice for whichever syncing works best for you!

It has Smart rules and flexible reminders that let you automate all parts of your workflow and delegate boring, repeating tasks. Let DEVONthink automatically organize your data with rules you define!

DEVONthink’s AppleScript dictionary is one of the best on the Mac. There’s no part of DEVONthink that can’t be automated. Extend DEVONthink’s functionality with your own commands by adding them to its Scripts menu. Even templates can have scripts inside and you can set up new documents with data from placeholders, or inserted using your own AppleScript code.

DEVONthink just continues to get better. In the latest update they improved PDF annotation, Evernote import, Markdown functionality, and added even more AppleScript and JavaScript automation.

I find DEVONthink’s combination of innovative features and automation support irresistible. Interested? MacSparky readers can get a 20% discount on DEVONthink.