My Shortcuts Home Screen, Evolved

Last year, I turned my entire home screen into a Shortcuts-based home screen just as an experiment. That was 4 months ago! I really like using contexts, instead of apps, as the basis for getting work done on my phone. Here’s a video explaining how I made it and how it works. Also, if you are interested, there is a time-limited discount code for the Shortcuts Field Guide. Use “HOMESCREENSC” to get $5 off through the end of March.

The Flashback Podcast

Stephen Hackett just released a new podcast called Flashback. The subtitle “Let Past = ‘Prologue’” explains it all. They are looking at technology in the past and how it led to where we are now. I can think of no one better than Stephen to make a show like this. Already listened to the first episode and can’t wait for more. 

Leaving the Hustle Behind

In episode 82 of the Focused podcast, I ruminated about the merit of “the hustle”. For the longest time, I thought the hustle was a good thing. It meant I was willing to wake up earlier and go to bed later. It meant that even when my heart wasn’t in it, I was ready to grind it out to get the job done. But the problem with the hustle is that grind. Indeed, as David Heinemeier Hansson wrote, the “hustle” became the “grind.” 

Since we recorded that episode, I’ve been thinking about this concept. When I compare periods of hustle versus periods of thoughtful consideration and deliberate work, I believe that my very best work comes from the latter. Indeed, a lot of the work I have done over the years in the midst of the hustle was, in hindsight, subpar. Looking back, I realize I was doing work that was less than my very best and burning myself out in the process.

So after years of coaching my children that they should always be willing to hustle, I find myself reversing course and talking to them more about planning and deliberate work. If you pride yourself on your ability to hustle, maybe it’s time to rethink and put that in the rearview mirror.

OmniFocus For the Win (Sponsor)


This week MacSparky is sponsored by one of my favorite applications, OmniFocus. Grown-up task management is the key to staying on top of your projects. These days we have more commitments than ever and we need powerful tools to stay on top. That is why I use OmniFocus. It is so much more than just a task manager with built-in tools to manage project reviews and tags giving you so many ways to capture and manage your tasks.

From the beginning to the ending of my workday, OmniFocus is there for me, to help me keep on track so I can complete the important work and ignore the unimportant. The Omni Group even now has a web-based version that lets you access and modify your data from any computer with a web browser. I use this app every day. It is how I’m able to keep my act together. Do you need a little help? Try OmniFocus. I don’t know how I’d get by without it.

Sending Email with Voice Control

Since Catalina shipped on the Mac, I’ve been using Voice Control a lot to dictate text to my machine. After using it now for several months, I would say that it is not as good as Dragon (which shockingly still works in Catalina), but not far behind. One of the things you can do with Dragon is give your computer commands to take specific actions. For instance, with Dragon, when I would be writing an email reply with my voice, simply saying “Send this Email” would be enough to trigger the same command in the email application and send it off.


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It is not obvious, but you can also do that with Voice Control. In the voice control accessibility settings, there is a button labeled “Commands…”. Clicking on that gives you a list of the default navigation commands built into voice control. Clicking the plus button lets you add your own. The interface is pretty self-explanatory. You type in the new voice command you want to use and, unless you are creating a global command, link it to a specific application. In this case, I’m using the Apple Mail application, and the command is “Send this Email.” There are several different types of actions you can take with these commands, including opening Finder items, opening URLs, placing text or data, pressing a keyboard shortcut (which I’m using here), selecting a menu item, or running a workflow. If you spend a little bit of time on this, you can do some quite advanced features was just your voice.


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Unfortunately, there is no way to chain multiple commands together. It would be nice if you could have it press one keyboard shortcut and then pause and then press another. (You could possibly get around this with a workflow). Also, the commands do not sync with iCloud. The same mechanism exists on the iPhone and iPad but is implemented differently. I’ll make an explainer post on custom commands on iOS with another post, but understand you’ll need to create the Commands there separately.

I have only prepared a few them so far one to archive email and one to send an email, but I use those every day. If you were going to use Voice Control, you should take up the time to set up your most common custom commands.

The MacBook Butterfly Keyboard Legacy

Taika Waititi was talking to the press about his Apple laptop keyboard. It becomes a bit about halfway through, but also the truth hurts.

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Those keyboards are horrendous.

It seems like every guest we bring on Mac Power Users that uses a laptop has a failed keyboard story. It happens so often that people are accusing me of slanting the story against Apple. That’s not the case though. It is just that nearly all of our guests have a MacBook with a butterfly switch keyboard that goes bad. If you listen to the Waititi quote below, he also takes a shot at the iMac keyboard, which is perfectly fine. I’m guessing he doesn’t know better because he’s not obsessed with this stuff like us nerds and in his mind, if the laptop keyboard sucks, so must the desktop keyboard.

I’m getting ready to send one kid to college and the other to graduate school. I expect I’ll need to buy a pair of MacBook Airs later this year and I’m terrified they won’t get the new scissor-switch keyboards before I need to buy them.

Even though Apple is now taking steps to fix the keyboards, it will be many years before those butterfly keyboard MacBooks (which you can still go and buy in the Apple store today) are out of circulation. The public perception that Apple keyboards are bad will last years longer than that. Apple can’t get the entire MacBook line of keyboards updated soon enough.

Mac Power Users 522: iCloud Family Sharing

Family Sharing means that up to six people can share purchases, media, and other Apple services. On this week’s episode of Mac Power Users, Stephen and I walk through the features, how to set it up, and the possible pitfalls of iCloud Family Sharing.

This episode of Mac Power Users is sponsored by:

  • 1Password: Have you ever forgotten a password? You don’t have to worry about that anymore. 

  • The Omni Group: We’re passionate about productivity for Mac, iPhone and iPad. 

  • Hover: Make a name for yourself. Get 10% off any domain name.

  • Health IQ: Insurance for the health conscious. Save up to 41%. Take the quiz now to see if you qualify.

Jazz Friday: Joey Alexander’s Warna

I am back with another Jazz Friday reference to Joey Alexander. I’ve written about Joey before. Just a few years ago, he was a child prodigy tearing up the jazz scene with a remarkable amount of skill and heart playing the piano.

He’s now the ripe old age of 16, and he just released another new album, Warna, which means color in Joey’s native Indonesian language. My fascination with Joey Alexander continues to grow. I speculated just a few years ago about what kind of music we’d get from him as he grew up, and now we see signs of it. This album features many of Joey’s original compositions and they are full of heart and emotion.

I’ve been listening to the album all week, and I can’t get over how someone so young can play with so much maturity. While you’re enjoying your beverage of choice over the weekend, check out Warna. (iTunes) (Apple Music) (Spotify)

Finding Inspiration in the Microsoft Store

I spent some time recently in a Microsoft Store and I really took my time looking at the state of Windows hardware. There are still a lot of really rickety laptops being sold and computers built as gaming machines seem nearly universally ugly, but there is also some interesting innovation. If you are keeping up with Windows hardware, this is all old news to you but if you spent most of your time in the Apple Store, there is definitely some innovation happening on the other side of the fence. Two that particularly stood out to me were the Surface Studio and the 2-in-1’s.

The Surface Studio

Microsoft makes a computer that looks real similar to the iMac but instead of being on a fixed stand, it is on a hinged arm so it can go from a stand up computer to a drafting table style giganto-tablet. It’s a delightful idea and the hinge is well executed. I’d be curious to hear how often people actually transition their Surface Studio computers but I’d love it. If Apple made such an iMac, I’d be sorely tempted to own a computer where I can pivot between traditional and drafting table.

Although I liked the hinge, the display wasn’t particularly good and the computer seems underpowered. I hope Microsoft continues to work on this design.


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The 2-in-1’s


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2-in-1 computers are meant to give you the best of both worlds, a laptop and a tablet. A few years ago I played with some of the initial 2-in-1 computers and they felt a lot more like the worst of both worlds than the best at the time. The 2-in-1s I saw on my recent visit were much improved. The devices were lighter, the screens were brighter, and some of them had plenty of power to get most computing done. Moreover, the Microsoft and Lenovo machines had a nice design and build quality.

These computers don’t feel like Apple ripoffs but something different, and I quite liked that. Most of these computers use a keyboard that can pivot all the way behind the screen. The quality of the hinges on these computers felt up to Apple standards and the weight on these 2-in-1’s is much more manageable than they were just a few years ago.

Don’t Get Too Excited

This post doesn’t mean I’m going to be using a Windows computer anytime soon. It’s still Windows. However, I am pleased to see companies succeeding with innovative ways to make computer hardware. I was envious, particularly of that tilting Surface Studio and I hope some of these ideas are inspiring innovation in the halls of Cupertino.

SaneBox: AI for Your Email

There is a lot of talk about artificial intelligence in modern computing but this week’s sponsor, SaneBox goes beyond the hypothetical and dives right into the practical. SaneBox is the solution to so many of my email problems. Imagine if you had an assistant that worked for you 24/7 doing nothing but sorting and managing your email? Wouldn’t that be nice? That is what SaneBox does. SaneBox is the email service that adds a pile of productivity features to your email, regardless of what email client you use. For a lot of folks, email is a constant pain point, and it doesn’t need to be. With SaneBox at your back, you can:

  • Wake up every day to find the SaneBox robots have automatically sorted your incoming email for you so you can address the important and ignore the irrelevant.

  • Defer email for hours, days, or weeks, so it is out of your life until a more appropriate time. They’ve even added a new feature that can optionally auto-reply to snoozed email with something like, “I’m sorry, but I’m underwater right now. I’ll get back to you in a few days.”

  • Set secret reminders so if someone doesn’t reply to an important email SaneBox gives you a nudge to follow up.

  • Automatically save attachments to the cloud (like Dropbox).

  • Use their SaneForward service to automatically send appropriate emails to services like Evernote, Expensify, and Kayak.

  • Move unwanted email to the SaneBlackHole and never see anything from that person again.

The list goes on, and MacSparky readers love this service. I’ve heard from so many readers over the years that finally figured out email when they signed up for SaneBox. Why not straighten out your email by getting a SaneBox account. If you sign up with this link, you even get a discount on your subscription.