The Email Diet


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With the start of a new year, I’m looking at new workflows, this year even more than usual. I’m disappointed that my latest iBook didn’t get released last year and am now looking for ways to get rid of some of the obstacles that got in my way.

One of the biggest obstacles is email. Because I’m “out there”, I get a lot of email. I particularly like reading and replying to email from listeners and readers. Indeed, I think I like it too much. I can start replying to MacSparky email and then look up to find that three hours just disappeared from the day. Moreover, I realized that I had turned my self-image about replying to most of my email into a liability. If I want to get a book released, I simply can’t do that anymore.

To combat that, I have now put myself on a strict email diet. I’ve set aside 30 minutes a day to process email. That’s it. Within 30 minutes I can always deal with the most urgent and some of the not-so-urgent email sitting in my box. I cannot, however, deal with all email. Every day I give it 30 minutes, and then I get back to work. I realize this isn’t ideal, but it’s a lot better than letting email take over my life.

At this point, I’m considering this an experiment, not a permanent practice. I’m just a few weeks in, but I already see benefits of this email diet. Over the long term, I realize this means I’m not going to be able to answer every email that comes to me. That may just end up being the way things are. If I have to choose between being a guy who no longer publishes books or a guy who doesn’t reply to every single email he receives, I think I know which one I would prefer.

MPU 414 – This is What I Got

In the latest MPU+, Katie shares her struggles with APFs and High Sierra, and I explain a few workflow changes related to OmniFocus defer dates and my hyper-scheduling experiment. We also answer listener questions relating to photo albums on the Apple TV, how we’re using Evernote today, and tech organization. We follow-up new developments in home automation, scheduling, Qi Charging and more.

Sponsors include:

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  • The Omni Group We’re passionate about productivity for Mac, iPhone and iPad. 
  • Sanebox Stop drowning in email!

Digging Out


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The Sparks family had an amazing vacation in January. It was one of those once-in-a-lifetime trips to London and Paris. My kids are at the perfect age, and my wife and I both agreed that we don’t know how many years we have left with both of them around to vacation with us.

My point is, I didn’t want to spend the entire vacation working. So I spent some time deliberately thinking about work before I left. As a business lawyer, I often have clients dealing with one sort of emergency or another, and that is unavoidable if I want to continue in this racket. Non-emergencies, however, are a different story. My plan was to get up a few hours early every day and deal with whatever emergencies were thrown my way and then close the computer and spend the rest of the day with my family. It was a ten-day trip and how much day-to-day stuff could really pile up, right?

For once, I stuck to the plan. Partly thanks to jet lag, getting up early wasn’t a problem and the several emergencies that appeared all got handled.

The surprising part for me was precisely how much non-emergency stuff piled up in my absence. I spent the plane ride home reading Cal Newport’s Deep Work, and I had this grand plan about how I was going incorporate a bunch of his ideas into getting more work done on my next book starting the day after I returned. 

That didn’t happen.

Instead, I took stock of the backed-up legal and podcasting work and smacked my forehead. I had to dig out. For a day or two, I kept thinking I could get my fresh start on writing more for the book while digging out but eventually I worked through the four stages of grief and arrived at “acceptance”. My deep work on the book was going to have to wait a little bit longer.

So instead I resolved that I would just focus on digging out. I made a list and (for a few weeks) largely cut myself off from social media, television, and other diversions. It turns out I needed two weeks to get caught up with work. It’s probably obvious to most people, but the biggest revelation for me in this process was where I stopped and just accepted that, despite my efforts, nothing new could happen until I dug out. Once my brain wrapped around the idea, it was a lot easier to put my head down and get the work done. It probably sounds silly, but I’m quite pleased with myself having survived the deluge and enjoyed the big vacation.

As I write this, I’m finally back in a place where I can put time into the book. This morning I put several hours into writing, and it feels great. Chapters are showing up in the iBooks Author file, and boxes are getting checked. Stay tuned.

Upgrade Any Mail App with SaneBox – Sponsor


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This week’s MacSparky sponsor, is SaneBox, the email tool that everybody could use. You may have heard about some of the innovative new email features like inbox auto-sorting, deferred email, and reply tracking. The trouble is that early implementations of those features were all app-specific. You had to switch to a different email client that you didn’t necessarily like to get those features.

SaneBox fixes that. SaneBox has all of those cool new email tools (plus many more), and it works with just about any email client. Over the last few years, I have been jumping between iOS email clients trying to find the right app for me. Throughout this process, my one constant has been SaneBox because no matter which email client I’m using, I can still get auto inbox sorting, deferred email, reply tracking, and a pile of additional email tools via SaneBox. The service gives me the freedom to try and use any email client that tickles my fancy.

There is a lot more to SaneBox, but in addition to all of that, SaneBox gives you email client freedom. To learn more head over to SaneBox and sign up today. Using the links in this post, you’ll even get a sweet discount.

Jazz Friday – Chris Potter


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I recently received an email from a reader thanking me for these jazz Friday posts. He explained that he loved learning about some of these older musicians that he had never heard of before but then he very politely ended the email, “Do you listen to anyone that’s not dead?” After I got done laughing I wrote him back and said that yes I indeed do and will even share a few of my favorite non-dead jazz artists.

Chris Potter (Wikipedia) is one of them. He’s one of the finest saxophonists ever to pick up the instrument. For whatever reason, his name has never really entered the public awareness like Wynton Marsalis or (God have mercy on my soul) Kenny G. Nevertheless, he’s an amazing saxophonist. He came to prominence in the late 90s but has continued to release solo albums and work as a sideman with a variety of groups. The guy is a monster. You really can’t go wrong with any Chris Potter album but my favorite is Follow the Red Line: Live at the Village Vanguard (iTunes). Live jazz is always the best, even recorded live jazz. The lead track on that album, Train (iTunes) always makes me smile and on Togo (iTunes), Chris puts down his tenor sax and plays the bass clarinet at the beginning and then comes back in later to play one of my favorite Chris Potter solos on his tenor sax. Be warned … Chris goes way out there on the Togo solo. Another good starting place for Chris Potter is the Apple Music playlist, Chris Potter Essentials. And best of all, Chris Potter is not dead.

Microsoft Office for Mac’s New Real-Time Collaboration

With the latest update to Microsoft Office for Mac, Microsoft has added much-improved tools for collaboration. I’ve only had the update for a day but I’ve been testing it out with a few friends, and it’s the closest I’ve seen yet to the Google suite. It even shows who is currently editing via small thumbnails. This is real-time collaboration. You can see your collaborator’s changes as they make them. 

While this isn’t Google Docs yet, it is a significant step toward Google Docs-type collaboration. Even more impressive is that Microsoft is pulling this off through the native application. Google has an advantage of working through the browser. I have often felt it’s only a question of time before other companies catch up with Google’s real-time collaboration and it looks like we are starting to see that happen. Once we can have reliable collaboration across the board with the various office suites, it’ll be interesting to see how much staying power Google Docs has. There are still a lot of things I don’t like about Google Docs, but its real-time collaboration is so damn useful. If you work in the Microsoft Office environment, give their new collaboration tools a go. You may end up more impressed than you expect.